Free HR letter generator

[Date]

Offer letter

Subject: Employment Offer - [Company Name]

Dear [Employee Name],

We are delighted to offer you the position of [Job Title] at [Company Name], with your start date scheduled on [Date of joining].

Please find below the key terms and conditions of your employment. We request that you review them carefully. These may be modified from time to time, with appropriate communication from management.

 Probation period: Your initial employment will be subject to a probation period of [X days/months], during which your performance will be reviewed. Upon successful completion, your permanent employment will be confirmed in writing.

 Compensation: In addition, you will be eligible for [performance-based bonuses, medical insurance, and other benefits].

Termination: We hold the right to terminate employment with [one month's] written notice or payment in lieu of notice.

We are confident that you'll be a valuable addition to the team and look forward to working with you.

Warm regards,

[Name]

[HR Manager/HR Team]

[Company Name]

The terms and conditions of employment are to be mutually agreed and signed by employer and employee.

[Date]

Confirmation letter

Subject: Congratulations on your confirmation!

Dear [Employee Name],

We are pleased to inform you that, effective [date], you are now an official full-time employee of [Company Name]. With this confirmation, you are now eligible for [performance-based bonuses, medical insurance, and other benefits].

All other terms and conditions of your employment remain unchanged.

Wishing you a fulfilling and successful career at [Company Name].

Regards,

[Name]

[HR Manager/HR Team]

[Company Name]

[Date]

Transfer letter

Subject: Notification of [Location/Department] transfer - [Effective Date]

To:

[Employee Name]

[Employee Address]

Dear [Employee Name],

We'd like to inform you that you will be transferred to [Location/Department], effective [Date].

[Your compensation, benefits, and other terms of employment remain unchanged].

Orientation with your new team will be held on [Date] to help you settle into your new role and environment.

Warm regards,

[Name]

[HR Manager/HR Team]

[Company Name]

[Date]

Probation extension letter

Subject: Your probation period has been extended!

To:

[Employee Name]

[Employee Address]

Dear [Employee name],

Following a review of your performance during your probation period, we would like to inform you that your probation is being extended through [Date]. During this time, your compensation and other benefits will remain unchanged.

At the end of your probation period, based on your performance, you may be confirmed as a full-time employee with all the applicable benefits.

Warm regards,

[Name]

[HR Manager/HR Team]

[Company Name]

[Date]

Promotion Letter

Subject: Congratulations on your promotion to [Job Title]!

Dear [Employee Name],

We're pleased to inform you that you've been promoted to [Job Title]. Your new position with [Department] at [Office Location] will begin on [Date]. You will report to [Manager Name, Designation, Department].

As discussed, your new annual salary will be [Salary] paid [weekly/biweekly/monthly]. We have attached your updated contract with new employment terms, including your benefits package. Please review and send back a signed copy of all documents at your earliest convenience. You can reach out to me at [Email address] or by phone at [phone number] if you have any questions.

We appreciate your dedication and commitment to [Company Name] for the past [X months/years], and we’re all looking forward to seeing you excel in your new role. Once again, congratulations on your well-deserved promotion!

Warm regards,

[Name]

[HR Manager/HR Team]

[Company Name]

[Date]

Salary Increment Letter

Subject: Revised compensation details

Dear [Name],

Greetings!

After a discussion with your manager, we're delighted to share the details of your revised pay.

Current monthly CTC: [Salary Details]

Revised monthly CTC: [Salary Details]

Effective date: [Date]

Please note that all the other terms and conditions of your employment remain unaltered. Information related to performance and rewards should only be discussed with your manager or authorized HR personnel and must be treated with confidentiality.

We appreciate your hard work and commitment to [Company Name] over the past [X months/years]. We look forward to you growth and success within our organization.

Warm regards,

[Name]

[HR Manager/HR Team]

[Company Name]

[Date]

Experience letter

Subject: Experience letter - [Employee Name]

[Employer Address]

To Whom It May Concern,

This is to confirm that [Employee Name], [Employee ID], worked as [Position] at [Company Name] from [Joining Date] to [End Date].

The position's core responsibilities included:

Warm regards,

[Name]

[HR Manager/HR Team]

[Company Name]

[Date]

Relieving letter

Subject: Official acceptance of your resignation!

[Employer Address],

Dear [Employee Name],

This is to formally acknowledge the receipt and acceptance of your resignation letter dated [Date].

As per our company policy, you have served your notice period of [X days/weeks/months], and your last working date at [Company Name] is [Date].

We thank you for your contributions and wish you all the best in your new endeavors.

For [Company Name]

[HR Manager/HR Team]