Employee offboarding software
Facilitate professional and positive departures
Simplify employee exits with a structured offboarding system that streamlines clearances, exit interviews, knowledge transfer, and essential paperwork while ensuring compliance.
Initiate smooth exits
Create a smooth exit journey with offboarding flows you can tailor to your organization, complete with clearance forms, exit interviews, offboarding documents, and automation rules.
Give employees the right tools
Let employees initiate resignation requests, check offboarding progress, and track clearances. Managers can follow up on reportee's resignations, submit requests on their behalf, and perform related actions in just a few clicks.
Track the whole journey
Take care of everything in one place: approve resignations, manage exit interviews, handle associations, generate final documents, update last working days, and change statuses.
More reasons to choose Zoho People's offboarding software
Streamline exit interviews
Gather constructive feedback from the departing employee to uncover pain points, and use this insight to foster a more positive, supportive workplace culture.
Finalize paperwork
Generate essential documents like relieving and experience letters, and email them directly to the departing employee—or download and print them for physical copies.
Manage all exit records
Store and manage records for resignations, terminations, and deceased employees, and check if replacements are needed.
Automate notifications
Keep your employees, managers, and HR partners informed at all times with timely notifications at every stage of the exit process.
We're solving some of our most pressing issues with Zoho People. Whether it's tracking time off or managing shifts, the aviation industry requires extreme precision and we were able to accomplish that with Zoho People.
Surajit Banerjee Head of HR, SpiceJet Limited
Frequently Asked Questions
Employee offboarding is the formal process of managing employee departures from an organization. It involves a structured process that includes retrieval of assets, knowledge transfer, access revocation, and feedback collection to ensure a seamless transition from the company.
Having an effective and transparent employee offboarding process is key to the success of any business. A good offboarding process helps businesses:
- Establish a strong employer brand.
- Stay compliant with all legal and regulatory obligations.
- Gather constructive feedback from employees that can be used to improve employee experience.
- Maintain positive relationships that encourages former employees to rejoin and refer candidates.
Learn more about six different steps involved in offboarding!
Employee offboarding software is a digital solution that helps streamline the exit process with structured workflows. It's used to initiate exits, compile checklists, transfer knowledge, handle approvals, recover assets, revoke access, conduct exit interviews, and process final payments. You can automate the entire process from a centralized system for a smooth and secure departure.
No, offboarding is not the same as termination. Termination happens when an employee is let go from the company involuntarily, often due to performance issues, misconduct, or company restructuring. Offboarding, on the other hand, is a structured process for managing an employee's departure—whether voluntary or involuntary—to ensure a smooth exit process.
Exit interviews are conducted to gather feedback from the departing employee. Their insights and suggestions help organizations understand workplace challenges, analyze trends, and identify areas for improvement, with the ultimate goal for building a more positive workplace experience.
Explore some tips to improve exit interviews here.