Online Payments
Zoho Books lets you accept online payments from your customers by integrating with various payment gateways. Once you’ve set up a payment gateway, you can include a payment link in your invoices, making it easy for customers to pay you directly online. This speeds up your cash flow, reduces delays, and provides a smooth, professional experience for your customers.
Scenario: David runs a small graphic design studio. He sends an invoice to a client for a completed project, but the client takes over a week to process the payment manually. To avoid such delays in the future, David enables online payments in Zoho Books and links his Stripe account. Now, when he sends an invoice, clients can pay instantly using the online payment link. This has helped David get paid faster and reduced the hassle of following up on payments.
Payment Statuses of an Online Payment
Depending on whether you’ve enabled approvals for payments or not, an online payment goes through the following statuses:
| Payment Status | Description | Applicable When | |
|---|---|---|---|
| Draft | The payment is created but not processed. | Approvals is enabled | |
| Pending Approval | The payment is waiting for approval. | Approvals is enabled | |
| Approved | The payment is approved by the admin and ready for processing. | Approvals is enabled | |
| Approval Rejected | The payment is rejected by the admin. | Approvals is enabled | |
| Payment Initiated (Processing) | The payment is initiated by the bank and is being processed. | Approvals is enabled or disabled | |
| Payment Failed | The payment failed at the bank’s end. | Approvals is enabled or disabled | |
| Paid | The payment is completed. | Approvals is enabled or disabled | |
| Void | The payment is declared void by the vendor and will not be processed. | Approvals is enabled or disabled |
Supported Payment Gateways
Yes
No
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