## Documentation Index

Access the complete documentation index at:
https://www.zoho.com/om/books/help/llms.txt

Use this file to discover all available documentation pages before proceeding.

# Manage Bills

The bills that you record for your vendors can be filtered and sorted in many ways.

## Status of a Bill

A bill in Zoho Books can have any one of the following statuses.

Status

Description

**Draft**

The bill is created but not yet active.

**Pending Approval**

If you have enabled transaction approval, then every bill that you create has to be approved by someone with appropriate access. Until then, the bill will be in the pending approval state.

**Open**

The bill is active.

**Overdue**

The due date for paying the bill has been crossed.

**Unpaid**

No payment has been recorded for the bill.

**Partially Paid**

The bill amount is recorded partially.

**Paid**

The bill amount is completely paid.

**Void**

The bill is no longer active.

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## Filter Bills

You can filter the bills based on their [status](/om/books/help/bills/manage-bills.html#bill-status). Here’s how:

*   Go to **Purchases** on the left sidebar and select _Bills_.
*   Click the **All Bills** dropdown on top of the page.
*   Select the type of bills you want to filter.

![Filter Bills](/books/help/images/bills/filter-bills.png)

If you want to filter the bills based on certain parameters of your own, you can do it through custom views. Learn more about [Custom Views](/om/books/help/bills/manage-bills.html#custom-views).

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## Custom Views

You can create custom views to filter bills based on criteria you set. Learn more about [Custom Views](/om/books/help/settings/customization/custom-views.html).

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## Sort Bills

You can sort bills based on their different columns or fields. Here’s how:

*   Go to **Purchases** on the left sidebar and select _Bills_.
*   Click the column which you want to sort.
*   The sorting can be done based on ascending or descending order (indicated by the arrow). Click the field again to change the sorting order.

![Sort Bills](/books/help/images/bills/sort-bills.png)

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## Rearrange Columns

In the Bills module, you can choose which fields are to be displayed in the main page. You can also rearrange the order of the columns or fields in the same page. Here’s how:

*   Go to **Purchases** on the left sidebar and select _Bills_.
*   Click the **Table** icon on the left side of the page.
*   Select the fields that you want to display.
*   Rearrange the order of the columns by dragging and dropping the icons next to them.
*   After making the changes, click **Save**.

![Rearrange Columns](/books/help/images/bills/rearrange-columns.png)

**Insight:** Fields which are mandatory (marked by \*\*) cannot be unchecked.

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## Calendar View

You can view all your overdue bills and their overdue amounts in different months of the year in the calendar view. Here’s how:

*   Go to **Purchases** > **Bills**.
*   Click the **Calendar** icon in the top right corner of the page.

![Calendar View](/books/help/images/bills/calendar-view.png)

You can switch between different months of different years by clicking the **Calendar** icon within this view. To go back to the current month, click **This month** in the top right corner of the page.

To switch back to the regular view, click the **List** icon next to the **Calendar** icon.

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## Export Current View

If you have [filtered](/om/books/help/bills/manage-bills.html#filter-bills) your bills, or [rearranged](/om/books/help/bills/manage-bills.html#rearrange-columns) their columns, then you can export that particular view of your bills. Here’s how:

*   Go to **Purchases** on the left sidebar and select _Bills_.
*   Click the **More** icon in the top right corner of the page.
*   Select **Export Current View**.

![Export Current View](/books/help/images/bills/export-current-view1.png)

*   Select the format for export under **Export As** and enter a **Password** to secure your export file.
*   Click **Export**.

![Export Current View](/books/help/images/bills/export-current-view2.png)

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## Refresh List

To get the updated list of bills, you can refresh the list of your bills. Here’s how:

*   Go to **Purchases** on the left sidebar and select _Bills_.
*   Click the **More** icon in the top right corner of the page.
*   Click **Refresh List**.

![Refresh List](/books/help/images/bills/refresh-list.png)

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**Next >**  
[Other Actions for Bills](/om/books/help/bills/other-actions.html)

**Related**

*   [Overview - Bills](/)
*   [Basic Functions in Bills](/om/books/help/bills/basic-functions.html)
*   [Functions in Bills](/om/books/help/bills/functions.html)
*   [Bill Preferences](/om/books/help/bills/preferences.html)