Build SOPs that provide knowledge and clarity in record time. Break free from boring SOPs and help your teams thrive in their jobs. Transform the way you work with Zoho Learn's SOP software.
Documenting your day-to-day processes in an organized manner is known as standard operating procedures—SOPs for short. By giving step-by-step instructions to solve specific problems, SOPs act as a go-to guide in any organization. With an SOP tool, you can create and manage all of your SOPs in one place.
Imagine that your team members know exactly what they need to do and they don't rely on you for every minor inconvenience that they face. This is possible with a tailored SOP software like Zoho Learn. The more a company grows, the need for authentic SOPs increases that much more.
Here are your signs to obtain an SOP software:
Before you actually start writing the content, it's important to determine the purpose of the SOP. Figure out the what, why, and for whom you're developing the SOP first, and then start writing it. Define the scope of the SOP so your end goal is clear.
A crucial step in this process is identifying the stakeholders. Decide the people who will be involved in the creation of the SOPs. List down all of the stakeholders along with their specific roles in this process. Be clear about the target audience for the specific SOP.
Collect the necessary information to ensure that you have a strong hold on the topic/process that you’re writing. Gather existing information, involve the experts, and research everything about the particular SOP topic.
This is the actual step of creating the SOPs. Ensure that you've chosen a knowledge base software that allows for collaboration in content creation and ways to include multimedia in the SOPs. Make sure that your content is interesting and easy to read for your target audience.
An approval or review process is crucial to creating accurate SOPs. Choose the list of trusted approvers and ensure that all SOPs go through a review process before they reach the end users. Reduce errors and create top-notch SOPs for your company.
There's no point in creating SOPs if they stay with a select few in the organization. Publish your SOPs and share them with the necessary users while maintaining control and security. Keep this in mind while selecting the SOP software for your business.
Build SOPs that matter with Zoho Learn. With our versatile editor, not only can you build policies from scratch but also upload existing SOPs that have already been set in place. Break free from boring SOPs by including images, tables, videos and flowcharts to reach your readers easily.
Ensure that errors have no place in your SOPs by setting an approval flow for all of the necessary documents. Choose a trusted team of approvers and ensure that all standard operating procedures are sent through the approval process before publishing them.
Make sure that every article has true and valid information at all times. Set verification reminders so the authors can verify and update the information regularly. Build SOPs that are dynamic and accurate by using article verification.
Enable mandatory reading to ensure that nobody skips over the important information in your SOPs. With mandatory reading in Zoho Learn, you can ensure that your readers have read, understood, and acknowledged critical information.
Enhance your user experience with Zoho Learn's robust search function. Make use of the fine-grained search and find exactly what you're looking for in seconds. Ensure that the right SOP reaches your readers using discovery.
Share your knowledge to individual readers, specific spaces, or the organization as a whole. Choose between the read, edit, and admin privileges for employees who are accessing the SOPs. Share information securely while maintaining control with Zoho Learn.
Create your network within Zoho Learn, invite the users, add all of the important information, and share the SOPs easily.
With our intuitive interface, your readers can find all of the necessary answers without breaking a sweat.
Convert your SOPs into bite-sized modules and create quizzes to test your team's SOP knowledge.
Access important standard operating procedures whenever you need them with Zoho Learn's mobile apps.
"Zoho Learn has been instrumental in maintaining our SOPs and team procedures. The platform makes it easy to create documents with images and videos. By using Learn, we streamlined the onboarding process for a new sales rep, significantly reducing training time and minimizing errors."
Yes, you can upload existing SOPs that are in HTML, DOCX, ZIP, PDF, and other formats onto Zoho Learn.
Yes, we support English, Spanish, French, German, Chinese, and many more that will help provide a familiar environment for your learners.
Yes, our paid plans start as low as $0.8/user/month. You can choose between the Express and Professional editions to find a plan that fits your company's needs.