Payroll Taxes

In this section, you can update your organisation’s tax information. These details help us generate Form 16 for your employees.

Go to Settings on the left sidebar.
(OR)
Click Settings in the top right corner of the page.
Click Payroll Taxes under Taxes & Compliance.

Enter the following details:

Organisation Tax Details

In this section, enter the PAN, TAN, TDS circle / AO code, and Tax Payment Frequency.

PAN

The Permanent Account Number (PAN) card is a vital document for any taxpayer. PAN is a 10-character number consisting of letters and digits. Any corporate organisation doing business in India requires a PAN card whether it is registered in India or abroad.

TAN

Tax Deduction and Collection Account Number (TAN) is a unique 10 digit alpha numeric code whose primary purpose is deduction or collection of tax. All businesses who deduct or collect tax must have a TAN, quoting it in their TDS or TCS documents.

TDS Circle / AO Code

AO Code (Assessing Officer Code) is a combination of Area Code, AO Type, Range Code and AO Number. You can get this number from the Income Tax Office or by logging into your online Income Tax Account and navigating to the My Profile section.

Tax Payment Frequency

Tax Payment Frequency tells us how often you deposit your Tax Deducted at Source (TDS) to the Income Tax Department. It will be set as Monthly by default.

Note: The Tax Deducted at Source (TDS) for each month should be paid to the Income Tax Department on or before the 7th of the following month. Only for the month of March, TDS should be deposited on or before the 30th of April.

If your business follows a different tax payment frequency, write to us at support@zohospend.com to enable it.

Tax Deductor Details

Note: You cannot delete the employee who has been selected as a tax-deductor for your organisation.

Tax Deductor is the person who is responsible for deducting income tax from each employee’s salary and depositing it to the Income Tax department.

Here’s how you can add an employee as tax deductor:

Go to Settings on the left sidebar.
(OR)
Click Settings in the top right corner of the page.
Click Payroll Taxes under Taxes & Compliance.
In Tax Deductor Details section, choose Deductor’s Type as Employee.
Enter your Deductor’s Name and Deductor’s Father’s Name.
Click Save.

The tax deductor will be added to your Zoho Spend organisation.

Add Non-Employee As Tax Deductor

You can also add a person who is not your employee, such as a third-party accountant or auditor, as a Tax Deductor in Zoho Spend. The tax deductor will be responsible for remitting your tax to the government.

Here’s how you can add a non-employee as tax deductor:

Go to Settings on the left sidebar.
(OR)
Click Settings in the top right corner of the page.
Click Payroll Taxes under Taxes & Compliance.
In Tax Deductor Details section, choose Deductor’s Type as Non-Employee.
Enter your Deductor’s Name, Deductor’s Father’s Name and Deductor’s Designation in their respective fields.
Click Save.