Reimbursements

In the Reimbursments module in Admin View, the reimbursement claims that your employees submit through the employee portal will be listed. You can review each claim and approve or reject it.

Approve a Reimbursement Claim

If a reimbursement claim is submitted to you for approval, you can review and approve or reject it.

To approve a reimbursement claim:

• Go to Reimbursements under Payroll.
• Click the reimbursement you want to review. You can also filter the claims by employees’ names and date ranges using the given filter options.
• On the following page, you can view all the details about the claim.
• Review the claim and leave Comments wherever necessary.
• Enter an Approved Amount.
• Click Approve once you’ve reviewed the bills submitted by your employee. The approved amount will be paid to the employee in next month’s pay run.

Reject a Reimbursement Claim

If a reimbursement claim is submitted to you for approval, you can review and approve or reject it.

To reject a reimbursement claim:

• Go to Reimbursements under Payroll.
• Click the reimbursement you want to review. You can also filter the claims by employees’ names and date ranges using the given filter options.
• On the following page, you can view all the details about the claim.
• Review the claim and leave Comments wherever necessary.
• Click Reject to reject the claim.
• If you want to reject individual line items, enter 0 as the Approved Amount.

Add a Reimbursement Claim

You can also add a reimbursement claim on behalf of your employees. Here’s how:

• Go to Reimbursements under Payroll.
• Click Add Claim.
• Select the Employee and enter the reimbursement details.
• Click Save & Approve.