New Jionee Arrears

New Joinee Arrear is the amount the employee has earned but has not yet been paid because they joined the company right after the pay run has been processed for a given pay period.

When the employer marks an employee as a New Joinee, Zoho Spend calculates the arrears using the employee’s date of joining and the company’s pay period. Zoho Spend takes into account the number of days a new employee has worked and calculates their salary or wages accordingly. This amount is then added to the first regular payroll of the new employee.

For example, if an employee joins a company on the 15th of the month, and the pay period is from the 1st to the 30th of the month, Zoho Spend will calculate the salary for the 15th to the 30th of the month as a new joinee arrear and add it to the first regular of the new employee.

Process New Joinee Arrears

When a new employee joins the organisation, their compensation package might take time to finalise. The HR or payroll admin can update this information in Zoho Spend to calculate the correct salary and track the arrears.

To process new joinee arrears for an employee:

• Go to Pay Runs under Payroll.
• In the Run Payroll tab, click Create Pay Run.
• In the Employee Summary tab, click the More icon next to the new joinee employee and select Skip from this payroll.
• In the pop-up, check Pay as arrears in the next month.
• Enter the reason for skipping the employee from the payroll.
• Click Proceed. The employee will be skipped for the current pay run and the arrears will be processed in the upcoming pay period.

Import New Joinee Arrear Details

You can import the new joinee arrear details if you have to add them in bulk. Here’s how:

• Go to Employees under People.
• Click the More icon in the top right corner and select Import Data.
• Select Employee Basic Details or Employee Details as the import type.
• Upload the file with the required details.
• Select how you want to handle duplicates and Character Encoding.
• Click Next.
• Map the import file fields with the fields in Zoho Spend and click Import.