## Documentation Index

Access the complete documentation index at:
https://www.zoho.com/in/payroll/llms.txt

Use this file to discover all available documentation pages before proceeding.

# Documents in Zoho Payroll

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In Zoho Payroll, the **Documents** module in your Employee Portal allows you to view and download files shared by your employer. These may include important documents such as offer letters, salary revision letters, employment agreements, and company policies.

Your employer uploads and manages these documents from their side. You’ll only be able to access the ones they’ve shared with you.

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## Types of Folders

In Zoho Payroll, the **Documents** module is divided into the following folders:

**FOLDER NAME**

**DESCRIPTION**

**Organization Documents**

This folder contains documents that apply to the entire organization, such as company policies, payroll guidelines, or leave policies.

**Other Documents**

This folder contains documents specific to you, such as your offer letters, salary revision letters, and employment agreements.

**Payslips**

This folder contains all your payslips. They are automatically generated and added here for you to access and download any time.

**Form 16**

This folder contains your annual Form 16 documents, which are generated by the end of each financial year. Form 16s are automatically added here once payroll processing and tax filing are completed.

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## Access Documents

To access documents shared to you:

1.  Log in to the **Employee Portal**.
2.  Go to the **Documents** module.

All documents that your employer has shared with you will be listed here, neatly organized in folders.

Within the **Documents** module, you can:

*   **[View](/in/payroll/help/employee/documents/#view-a-document)** documents online (for supported file formats)
*   **[Download](/in/payroll/help/employee/documents/#download-a-document)** any document that has been shared with you

### View a Document

To view a document:

1.  Log in to the **Employee Portal**.
2.  Go to the **Documents** module.
3.  Open the appropriate folder (Organization, Employee, Payslips, or Form 16).
4.  Click the document name to open the preview.

**Insight:** You can preview documents of the following formats directly within Zoho Payroll: **PDF**, **GIF**, **PNG**, **JPG**, and **JPEG**.

For all other formats, you’ll need to download the file to your device to view it.

### Download a Document

To download a document:

1.  Log in to the **Employee Portal**.
2.  Go to the **Documents** module.
3.  Open the appropriate folder (Organization, Employee, Payslips, or Form 16).
4.  Click **Download** next to the document.

The file will be saved to your device.

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## Troubleshooting

If you believe a document should be visible to you but isn’t, reach out to your payroll admin. It’s possible that the document hasn’t been shared with you yet.