Zoho Inventory

Help Docs

Inventory Adjustments

Quantity Adjustment

A quantity adjustment is made when the recorded stock does not match the actual available stock in your warehouse for reasons outside the normal business such as theft, damaged goods, data entry error, write-off, donation etc. In Zoho Inventory, you’ll be able to record stock adjustments for basic inventory-tracked items as well as those which are serial and batch-tracked.

Note: You can only adjust stock for inventory-tracked items.

To record a quantity adjustment in Zoho Inventory:

  1. Click the Items dropdown in the sidebar.
  2. Click the ‘+’ button next to Inventory Adjustments.
  3. In the New Adjustment page, select Quantity Adjustment as your mode of adjustment.
  4. Choose the account in which you want this adjustment to be reflected. For example, you can track your loss of items due to theft, damage etc., under a separate account so that you get clear-cut information in your reports.
  5. Select a reason for making this adjustment. If your reason isn’t listed in the drop down, then you can add or remove the reasons.
  6. Choose a warehouse in which the stock adjustment should be reflected.
  7. Select the items whose stock you want to adjust in the item details section.
  8. Enter the new available quantity or the adjusted quantity. Based on the value entered in one field, the other field gets auto-calculated.
  9. Under the Cost Price column, enter the purchase value of the adjusted stock. If you have previously adjusted the cost price of the item, it will be displayed as a suggestion.
  10. Click Save as Draft or Convert to Adjusted to successfully adjust stock. This adjustment will be reflected in the respective items’ details page and in the FIFO Cost Lot Tracking report.

    Quantity Adjustment

You can also adjust the quantity or value of a single item. To do so:

  1. Go to the Items module in the left sidebar.
  2. Open the item whose quantity or value you want to adjust.
  3. Click the Adjust Stock button on the top right corner of the item details page.

    Quantity Adjustment
  4. Select the type of adjustment you want to make.

  5. Enter the new quantity or value.

  6. Click the Save as Draft or Convert to Adjusted button at the bottom of the page.

    Quantity Adjustment

Adjust stock for serial-tracked items

To adjust stock for serialized items:

  1. Select the serialized items whose stock you want to adjust in the item details section.
  2. Enter the new quantity or the adjusted quantity.
  3. Click the Select Serial Numbers or the Add Serial Numbers option under the adjusted quantity.

    Serial item adjustment
  4. Enter or select the serial numbers for the adjusted units in the dialog box. You can also enable barcode scanning to scan the serial numbers intead of entering them manually.

    Serial item adjustment 1
  5. Enter the purchase value of the adjusted stock under the Cost Price field.

  6. Click Save as Draft or Convert to Adjusted to successfully adjust stock.


Adjust stock for batch-tracked items

To adjust stock for batch-tracked items:

  1. Select the items whose stock you want to adjust in the item details section.
  2. Enter the new quantity or the adjusted quantity.
  3. Click the Select Batches or the Add Batches option under the adjusted quantity.

    Batch item adjustment
  4. Enter new batch numbers or select from the existing batch numbers for the adjusted units in the dialog box.

    Batch item adjustment 2
  5. Enter the purchase value of the adjusted stock under the Cost Price field.

  6. Click Save as Draft or Convert to Adjusted to successfully adjust stock.


Value Adjustment

A Value Adjustment is recorded in Zoho Inventory when the value of an item increases or decreases due to supply and demand. For example, if an item is slow-moving, it leads to a drop in the unit cost and the asset value.

Note: You can only make value adjustments for items which are in stock.

To adjust the value of your items:

  1. Expand the Items dropdown in the sidebar.
  2. Click the ‘+’ button next to Inventory Adjustments.
  3. In the New Adjustment page, select Value Adjustment as your mode of adjustment.
  4. Choose the account in which you want this adjustment to be reflected.
  5. Select a reason for making this adjustment. If your reason isn’t listed in the drop down, then you can add or remove the reasons.
  6. Choose a warehouse in which you want to make this adjustment .
  7. Select the items whose value you want to adjust in the item details section.
  8. Enter the Changed Value or the Adjusted Value. Based on the value entered in one field, the other field will be auto-populated with the appropriate value.
  9. Click the Save as Draft or Convert to Adjusted button.

    Value Adjustment

Insight: The Current Value is the sum of the cost price of the individual stock units of the item.


Manage Adjustment Reasons

Stock adjustments are done for a number of reasons. If your reason isn’t listed in the dropdown, you can add them as well as remove the unused reasons.

To manage adjustment reasons:

  1. Go to Items > Inventory Adjustments.
  2. Click the + New button in the top-right corner.
  3. Click the Reasons drop-down.
  4. Select Manage Reasons.

    Manage reasons
  5. Click on + Add new reason.

    Add new reason
  6. Enter the reason name and click Save and Select to add the new reason to your adjustment.

  7. Hover over an unused reason and click Mark as Inactive to make the reason inactive or click the trash icon to delete it.

    Delete reason

Pro Tip: You cannot delete a reason that is used in an adjustment. Instead, you can mark it as Inactive.


View Adjustments

To view all the adjustments made to an item:

  1. Go to the Items module in the left sidebar.
  2. Open the item whose adjustments you want to view.
  3. Go to the Adjustments tab. All the adjustments made to the item will be listed. Alternatively, you can also open the Transactions tab and filter by Inventory Adjustments.
  4. Click on an adjustment to view it in detail.

    View Adjustment

Delete Adjustment

To delete an adjustment:

  1. Go to Items > Inventory Adjustments.
  2. Open the adjustment you want to delete.
  3. Click the Trash icon in the top-right corner of the page.

    Delete adjustment
  4. Click the Delete button in the pop-up to confirm your action.


You can view the list of adjustments that were recorded for a period using the advanced search for Item Adjustments. This helps you find out the number of instances where the stock was adjusted for a particular reason.

  1. Click on the Magnifier icon on the search bar at the top.
  2. Click on the Advance Search option.

    Advance Search for Item Adjustments
  3. Select Item Adjustments from the Search drop-down.

  4. You can filter by Adjustment Type, Reason and Date Range.

    Filters in Advance Search for Item Adjustments
  5. Click Search.


TOP