## Documentation Index

Access the complete documentation index at:
https://www.zoho.com/in/books/help/llms.txt

Use this file to discover all available documentation pages before proceeding.

# Functions in e-Way Bills

Let’s take a look at some of the functions that can be performed on e-Way Bills in Zoho Books.

## Create a New e-Way Bill

To create a new e-Way Bill:

*   Go to _Sales_ on the left sidebar and select **e-Way Bills**.
*   Click **\+ New.**

![New e-Way Bill](/in/books/help/images/eway-bills/new-ewb.png)

*   Enter all the necessary details.
    
*   Click **Save** to save the e-Way Bill as a draft, or click **Save and Generate** to generate the e-Way Bill immediately.
    

* * *

## Add e-Way Bill Details to Transactions

If you have already generated an e-Way Bill in the EWB portal, you can associate it with your transactions. Here’s how:

*   Go to the respective module for which you want to update the e-Way Bill details (for example, invoices).
*   Select the transaction to which you want to associate the e-Way Bill details.
*   Click the _More_ icon.
*   Select **Add e-Way Bill Details**.

![Add e-Way Bill Details](/in/books/help/images/eway-bills/add-ewb-details.png)

*   In the _Add_ _e-Way Bill_ _Details_ pop-up, select **Associate e-Way Bill Number**.

![Associate e-Way Bill Number](/in/books/help/images/eway-bills/associate-ewb-number.png)

*   Enter the **e-Way Bill Number**. Make sure there are no spaces between the numbers.

![Add e-Way Bill Number](/in/books/help/images/eway-bills/add-ewb-number.png)

*   Click **Save**.

The e-Way Bill number will be associated with the transaction. You must also fetch the details of the respective e-Way Bill from the portal to update all relevant information.

* * *

## Fetch e-Way Bill Details From the EWB Portal

If you’ve generated an e-Way Bill directly in the EWB portal and manually associated the e-Way Bill number with a transaction in Zoho Books, you need to fetch the details from the EWB portal to accurately reflect the latest updates for that transaction. This ensures the e-Way Bill details in Zoho Books is up to date. To fetch data from the EWB portal into your organization:

*   Go to _Sales_ on the left sidebar and select **e-Way Bills**.
*   In the _e-Way Bills_ page, click the dropdown next to _e-Way Bill Status_ and select **Generated**.

![Fetch from Portal](/in/books/help/images/eway-bills/fetch-from-portal.png)

*   Click the **Actions** dropdown next to the transaction for which you want to fetch e-Way Bill details, and select **Fetch** **From Portal**.

The e-Way Bill details will be updated for the transaction.

* * *

## Cancel an e-Way Bill

Sometimes, your shipment may get cancelled, the destination might change, or there could be typing errors while creating an e-Way Bill. In such cases, you can cancel the existing e-Way Bill within 24 hours of its creation and generate a new one. However, if the e-Way Bill has already been verified by the authorities, it cannot be cancelled. To cancel an e-Way Bill:

*   Go to _Sales_ on the left sidebar and select **e-Way Bills**.
*   Click the _Actions_ dropdown next to the e-Way Bill you want to cancel, and select **Cancel**.
*   In the **Reason For Cancellation** pop-up:
    *   Select the **Reason** for cancellation and enter the cancellation **Remarks**, if any.
    *   Click **Confirm**.

The e-Way Bill will be cancelled.

* * *

## Regenerate a Cancelled e-Way Bill

You can regenerate a cancelled e-Way Bill. Here’s how:

*   Go to _Sales_ on the left sidebar and select **e-Way Bills**.
*   Select the e-Way Bill that needs to be regenerated, and click **Regenerate**.

![Regenerate e-Way Bill](/in/books/help/images/eway-bills/regenerate-ewb.png)

*   On the _Edit_ _e-Way Bill_ page, update the required details.
*   Click **Save** or **Save and Generate** to generate an e-Way Bill from Zoho Books.

* * *

## Extend the Validity Period of e-Way Bills

The validity period of an e-Way Bill which is in the **Generated** or **Expired** status can be extended up to eight hours before or after it expires. For example, if there are unforeseen delays during transportation, such as vehicle breakdowns or traffic issues, you can extend the e-Way Bill’s validity. Here’s how:

*   Go to _Sales_ on the left sidebar and select **e-Way Bills**.
*   Select the e-Way Bill for which you want to extend the validity period.
*   Click **Extend Validity.**

![Extend e-Way Bill Validity](/in/books/help/images/eway-bills/extend-ewb-validity.png)

*   In the _Extend Validity_ pop-up:
    *   Select the _Consignment Type_ as either **In Transit** or **In Movement**. You can select **In Transit** if your goods are in transit on the road or in a warehouse, and then select the **Transit Type**. If your goods are being transported, select **In Movement**, and then select the **Mode of Transportation** and **Vehicle No**.
    *   Enter the consignment’s **Current Place**, **Current Pincode,** and select the **Current State**.
    *   Enter the **Approximate Distance (in KM)** from your current consignment location to the destination. You can enter **0** if you want the e-Way Bill system to calculate the distance automatically.
    *   Select the **Extend Reason**.
    *   Click **Save.**

![Extend e-Way Bill Validity Details](/in/books/help/images/eway-bills/extend-validity-details.png)

The validity period of the e-Way Bill will now be extended.

**Note:** From January 1, 2025, e-Way Bills cannot be extended beyond 360 days from their generation date.

* * *

## Add Transporter Details

If you didn’t update the transporter details at the time of generation and have outsourced the transportation of goods, the transporter must furnish the Part-B details. These details can be updated for e-Way Bills in the Generated and Part-A Generated statuses. Here’s how:

*   Go to _Sales_ on the left sidebar and select **e-Way Bills**.
*   Select the e-Way Bill that you want to update.
*   Click **Add Transporter** on the details page of the e-Way Bill and select a transporter from the dropdown.
*   Click the **Tick** icon.

![Add Transporter](/in/books/help/images/eway-bills/add-transporter.png)

**Note:** You can also update the transporter details if they were added while generating the e-Way Bill. To do this, go to _e-Way Bills > Select an_ _e-Way Bill_ _\> Click the_ _**Edit**_ _icon next to the Transporter field > Select a transporter from the dropdown > Click the_ _**Tick**_ _icon_.

The transporter details will be updated in the e-Way Bill.

* * *

## Add New Vehicle

When goods are transshipped, or in other circumstances such as a change of transporter, there is no need to generate a new e-Way Bill each time. Instead, you can update the details of the new vehicle in the existing e-Way Bill. Here’s how:

*   Go to _Sales_ on the left sidebar and select **e-Way Bills**.
*   Select the e-Way Bill that you want to update.
*   Navigate to the _Part B_ section on the e-Way Bill details page.
*   Click **\+ Add vehicle**.

![Add vehicle](/in/books/help/images/eway-bills/add-vehicle.png)

*   In the _Add Vehicle_ pop-up, enter the required details.

![Add vehicle Details](/in/books/help/images/eway-bills/add-vehicle-details.png)

*   Click **Save**.

The details of the new vehicle will now be updated in the Part B section of the e-Way Bill.