In a recent article titled ‘
Seven Keys To Productivity In The Human Cloud‘,
Business Insider shared a set of productivity tips for independent consultants and freelancers; self-employed professionals who generally work from their home offices, collaborating with multiple clients and juggling multiple projects. According to the article, these tips should be used by professionals in leveraging the power of cloud-based tools for attracting and delivering better business. We offer one such cloud-based tool, Zoho Projects, which is ideal for this purpose especially since its features match all 7 criteria suggested by the article.
We’ll take Business Insider’s 7 criteria into account, to explain why Zoho Projects is the perfect choice as a tool for self-employed professionals:
#1 In accordance with tip 1, Zoho Projects is a
Collaborative workspace which functions as a conference room where clients can easily review documents, mock-ups, share comments or check on project status. Project members can
easily add and share project-related documents, spreadsheets, videos, etc from within the Project. These documents appear in the document tab where they can then be reviewed by clients.
#2 Tip 2 suggests that you use ‘ an end-to-end project management solution that gives you integrated, seamless access to all aspects of your projects ‘ and that doesn’t require you to login separately to a document sharing program such as Google Docs. With Zoho projects, you get
inbuilt access to task management, bug tracking, time tracking, project reports, meetings, project wiki and more. You can also upload documents directly from Zoho Docs or Google Docs. Read more about the Google Apps Integration that also lets you add users from Google Apps, add tasks and events in Google Calendar and view project information in Google Mail.
#3 Tip 3 stresses the significance of staying organized by maintaining all communications, documents, tasks and milestones in a central place and of selecting a solution that supports email collaboration. Zoho Projects includes separate tabs for organizing and maintaining all your documents, tasks and milestones within your project portal. It also includes powerful email collaboration that lets you add new tasks, forums, documents, comments and status via email.
#4 Clients should be empowered to find answers to their questions and not have to rely on back-and-forth communication, says Tip 4. Zoho Projects makes all these answers easy to find with a comprehensive project dashboard that lets you view status of tasks at a glance, and keeps documents, milestones and conversations all in one central location making them easy to track. Another aspect of Zoho Projects that enables easy access to answers is the visual representation of project and task status in the Projects Reports feature. The inbuilt forums and Project Wiki also help in quickly accessing information or answers.
#5 Tip 5 talks about the importance of supporting a flexible work environment that makes it easy to invite people, control access limitations and track work-hours and expenses. Zoho Projects offers all of that flexibility; inviting users is easy, client access controls and project user access controls are seperately defined and timesheets allow project users to log their hours for tracking and billing.
#6 Invoicing, can be better aligned to purchase output if done directly from within the project workspace, says Tip 6. And of course, Zoho Projects comes with inbuilt timesheet and billing software that lets project users log and track time, record billable hours, generate customized billing reports, export timesheets and create invoices to bill your clients.
#7 Tip 7 explains why maintaining a consistent branded look with logo and colors, is important so that clients can be made to feel comfortable about your Project workspace presence. With Zoho Projects, a project team can create that consistent branded look by adding their own logo, customizing the layout, changing timezones and setting the language according to their preference.
So, if you’re a self-employed professional, you now have above 7 reasons to start using Zoho Projects. Here’s what one such professional, Raphe Patmore, experienced when he started using Zoho Projects:
My client had never used Zoho before. Once I’d set up the whole project on Zoho I shared it with him. His response after visiting Zoho was, “I knew straight away this was going to be a well managed project”
Read what some of our other customers said about Zoho Projects or share your own experience with us by writing in to support at zohoprojects dot com. If you liked this post, please share it with those who you think will find it useful.