HIPAA compliance forms for secure data collection

A patient's health information is private, and healthcare providers must meet stringent legal standards to safeguard patients' data. Zoho Forms helps by enabling providers to securely collect and store protected health information (PHI) in compliance with HIPAA and relevant regulations.

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HIPAA Compliance forms for secure data collection

Zoho Forms: A powerful form builder designed for HIPAA compliance

The Health Insurance Portability and Accountability Act (including the Privacy Rule, Security Rule, Breach Notification Rule, and Health Information Technology for Economic and Clinical Health Act) requires covered entities and business associates to take certain measures to protect individuals' health information. It also provides specific rights to patients. Zoho Forms does not collect, use, store, or maintain health information protected by HIPAA for its own purposes. However, Zoho Forms provides certain features to help customers use forms in a HIPAA compliant manner.

What is a HIPAA-compliant form builder?

Zoho's HIPAA-compliant form builder is designed to create digital forms that help you adhere to privacy and security standards set by HIPAA.

  • Ensure compliance

    Zoho Forms helps your forms meet critical security standards to safeguard patient data.

  • Seamless integration

    Efficiently integrate with your existing tools such as CRM, messaging, and project management systems.

  • Simplify data collection

    Create custom forms tailored to your needs and streamline data collection processes across your healthcare organization.

  • Organizational collaboration

    Share forms within your organization, assign tasks, and set up approval processes.

  • Advanced security features

    Zoho Forms is armed with features such as data encryption, SSL certificates, and access controls to enhance security.

  • Mobile-friendly solutions

    Collect data on the go with responsive forms that work on all devices and platforms—even while offline.

Key features of HIPAA-compliant online forms

Zoho Forms provides a robust set of features designed to ensure HIPAA compliance throughout the data collection process.

  • Mark as ePHI

    Zoho Forms lets you mark form fields that collect sensitive healthcare information from respondents as ePHI in the field properties.

  • Data encryption

    Protect sensitive information with industry-standard encryption protocols.

  • SSL certificates

    Ensure secure data transmission with SSL encryption.

  • Access controls

    Implement role-based permissions to control data access and maintain confidentiality.

  • Audit trails

    Keep track of form submissions, edits, and user activity for compliance audits for a period of 90 days.

  • Customizable forms

    Build forms to fulfill your specific healthcare needs and align with your organization's branding.

  • Conditional logic

    Create dynamic forms that show or hide fields based on user inputs, offering a personalized experience to your patients and caregivers.

  • Secure data storage

    Store data in Zoho Forms' encrypted servers with strict access controls.

  • Patient consent

    Zoho Forms lets you establish clear consent terms with the Terms and Conditions field.

  • Data retention

    Establish data-retention periods to align with HIPAA guidelines. Delete records with ease once the retention period comes to an end.

  • Business associate agreement (BAA)

    HIPAA requires covered entities to sign a BAA with third-party providers involved in data processing. You can request our BAA template by sending an email to legal@zohocorp.com.

  • Data integrity

    Ensure your patients' PHI has not been altered or destroyed in an unauthorized manner by controlling user roles in your organization.

Enhance HIPAA compliance with Zoho Forms today!

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Frequently Asked Questions

How are forms relevant to the healthcare industry?  

Forms are important in healthcare because they serve as vital tools for gathering, organizing, and managing patient information. From intake and registration forms to consent and treatment documentation, forms streamline administrative processes, ensuring accurate data collection for diagnoses, treatments, and insurance claims.

Is it easy to collaborate on form creation and management?  

Yes, Zoho Forms facilitates seamless collaboration among members in an organization. With a user-friendly interface and features to support teamwork and communication, teams can efficiently work together to create, edit, and manage forms, streamlining healthcare-related processes without compromising on security.

Can I integrate online forms with my existing healthcare systems?  

Yes, our online form builder supports integrations with various applications to ensure smooth workflows. Use automation features in Zoho Forms to send form data seamlessly to your existing healthcare applications.