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Set up the email parser in under a minute
Send a sample templated email to the dedicated email address generated by Zoho Flow, and your email parser is instantly set up. There are no APIs, no credentials, and no configurations.
Extract formatted data from templated emails
Mark the important fields like amounts, dates, names, and order numbers directly on your template email. Each highlight becomes a variable you can map to any field in any connected app.
Turn your inbox into an email assistant
Every email that matches the configured template is parsed instantly, and the data flows into your CRM, invoicing tool, help desk, or spreadsheet automatically based on your workflow setup.
Because everyone still sends you emails
From invoices and project updates to support tickets and bills, important data is still sent through email. With the email trigger, transform formatted data in your email to data points in multiple apps.
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What you can automate
A support ticket arrives as an email. Customers and internal teams still send requests over email. The email trigger can parse that email, create a ticket in the help desk, and notify your team as soon as the email lands.
Your vendors don't use the same software as you. When vendors or suppliers share invoices or receipts as emails, the email trigger can fill out invoices in your accounting software based on the email, keeping your books clean and updated.
Your order confirmations land in an inbox. A booking confirmation, a purchase order, or a shipping notification sits in an inbox until someone reads it and logs it. With the email trigger, that email is the first step of a workflow that updates your systems automatically.
Build your first email workflow
Start free trialFrequently asked questions
What is the email trigger in Zoho Flow?
The email trigger lets you parse incoming templated emails and use the extracted data to start a workflow. You forward emails to a dedicated address and highlight the fields you want to extract, and Zoho Flow turns every matching email into structured data that flows into your connected apps.
What kinds of emails can the email trigger parse?
Any email that follows a consistent format, like vendor invoices, order confirmations, booking receipts, support requests, lead alerts, shipping notifications, and payment reminders. If the layout stays the same across emails, the parser can extract data from it.
How do I set up the email trigger?
Forward a sample email to the dedicated address Zoho Flow generates for you. Open that email in the trigger configuration, highlight the fields you want to extract, and name each variable. Now every email in a similar format will be parsed automatically.
Does the sender need to change anything on their end?
No. The sender can keep emailing the way they always have. You will set up a forwarding rule from your inbox to the dedicated Flow address, and the parsing happens entirely on your side.
What happens if an incoming email doesn't match the template?
Emails that don't match the configured template are ignored and won't trigger the workflow. Only emails that follow the format you taught the parser will be parsed and processed.
Can I extract multiple fields from a single email?
Yes. You can highlight as many fields as you need—amounts, dates, names, reference numbers, and addresses—and each one becomes a separate variable you can map to any field in any connected app.
Can I use the extracted data with conditions and other logic in my workflow?
Yes. Once the data is extracted, it behaves like any other trigger data in Zoho Flow. You can use it in Decision blocks, If-Else conditions, custom functions, or any action step in your workflow.
Is the email trigger available on the free plan?
The email trigger is available across all paid plans and during the 15-day free trial. See Flow pricing here.