Trusted by businesses worldwide
Give every team its own space
Different teams rarely share the same apps, so they'll need separate workspaces. Create separate workspaces for each team, and use folders to organize their workflows.
Control who can do what
Invite team members with specific access privileges to build and manage workflows. The audit trail logs who changed what, for admin review and compliance.
Share connections without sharing credentials
Everyone can create their own app connections to use in their workflows. They can also share their connections with the rest of the team—without sharing any credentials.
Leave notes right on the builder
When several people build one workflow, not everyone knows why a particular step is there. Add a note to any action so the reasoning is available on the builder, right where the work is.
Track every version
Zoho Flow saves a version every time you apply changes, so one person can experiment on a draft without disturbing the live flow. Preview, restore, and comment on any past version.
Build workflows with schedules and delays
Start free trialWhy automation built by one person doesn't scale
One person can automate a lot, and it works until the automation matters to more than one person. Then the setup that felt efficient turns fragile: credentials live with a single individual, everyone's flows pile into one space, no one else knows why a step exists, one edit can break what worked, and a silent failure goes unnoticed for days.
Zoho Flow is built so a team can own automation together. Separate organizations and folders keep each team's work apart, roles decide who manages the organization and who just builds, and shared connections let people build on the same accounts without ever handling credentials, with ownership that transfers cleanly when someone leaves. Notes explain intent on the canvas, versions let one person experiment while the live flow keeps running, and custom notifications plus the audit trail make sure nothing fails or changes unnoticed.
Automation for one person is a script. Automation for a team is a shared system, and that is what collaboration in Zoho Flow provides.
Collaboration in action
A team of 10 using the same CRM connection Your RevOps team runs a dozen flows on the same CRM and Slack accounts. One admin owns both connections and shares them, so everyone builds on top without having to share passwords.
Improve a live flow without breaking it Someone spots a smarter rule in a lead-routing flow that has run for months. They adjust it on a draft, test it, and apply the new version while the live flow keeps routing leads untouched. A note on the tricky step explains why leads already in the CRM are skipped, so the next editor doesn't undo it.
Keep teams apart Finance and Marketing automate completely different stacks, so each gets its own organization, switchable from one login. Folders inside each org organize flows by activity, process, or team structure.
Bring your team into your automation
Start free trialFrequently asked questions
Can multiple people work on the same flow in Zoho Flow?
Yes. Members of an organization can build and edit flows together. Notes on individual actions explain why each step exists, and versioning means one person can experiment on a draft while the live flow keeps running for everyone else.
What are the roles in Zoho Flow, and what can each do?
There are three roles. The Owner creates the organization and has full control, including deleting it. Admins can rename the organization, add or remove members, change roles, build and delete flows, manage connections, and view the audit trail. Users can create, edit, test, and delete flows and connections, but cannot manage members or view the audit trail.
How do I share an app connection with my team?
Connections are private by default. The connection owner can share it with the organization, after which any member can use it in their flows to access, create, and update data. Credentials are never exposed to the people using the shared connection, and ownership stays with the original owner. Unsharing a connection makes it private again.
What happens to a connection when the person who created it leaves?
Connection ownership can be transferred to another member. The new owner reconnects the connection with their own account, and the flows that rely on it keep running. Only the connection owner, the organization owner, or an admin can transfer a connection.
Does Zoho Flow keep a version history of my flows?
Yes. A new version is saved every time you apply changes in the builder. You can preview past versions on the canvas, see how each action was configured at the time, restore an earlier version, add comments to a version, and view the date and time each was created. Unsaved edits are kept as a draft you can apply when ready.
How do I get notified when a flow fails?
By default, Zoho Flow emails the flow owner (copying the organization owner and admins) after a flow fails 3 and then 10 consecutive times, and switches the flow off after 20 consecutive failures. With custom notifications, you choose who is notified and copied, which events trigger alerts (flow failure, flow switched off, or flow deletion), and whether alerts are on or off. Owners and admins set rules organization-wide; users manage alerts for their own flows; flow-level settings override the organization defaults.
Can I run separate workspaces for different teams?
Yes. You can create multiple organizations from one account, one for each team, and switch between them at any time. Within an organization, folders let you group flows by team or purpose.
Can I see who changed what in my organization?
Yes. The audit trail is an organization-wide log of activity, visible to owners and admins, so you can track changes across your flows, connections, and members.
Do I need to know how to code to collaborate in Zoho Flow?
No. Roles, shared connections, notes, versions, and notifications are all managed in Zoho Flow's settings and its drag-and-drop builder. No scripting is required.