There might be cases where the tax amount automatically calculated on an expense might vary slightly from the actual tax amount.
Let’s take an example where you print two sets of flyers, A5 (100 Nos.) and A4 (50 Nos.) to give it out to customers at a Sales conference.
The receipt of the expense has the following details:
A5 Flyer (100 Nos.) - $ 123.45
A4 Flyer (50 Nos. ) - $ 123.46
Sub Total - $ 246.91
The vendor also adds a 10% tax for every item in the bill.
10% of 123.45 = 12.345 => 12.35 (Rounded for 2 decimal places)
10% of 123.46 = 12.346 => 12.35 (Rounded for 2 decimal places)
Now tax amount will be 12.35+12.35 = $24.70
Total - $ 246.91 + $ 24.70 = $ 271.61
However, when you attach the receipt and add the expense details in Zoho Expense, you will enter the sub total of $ 246.91 and you will choose the tax of 10% from the drop-down (or create a new one) and mark it as Tax Exclusive.
Now, the tax in Zoho Expense will be calculated for the whole amount ($ 246.91) rather than how it was done by the vendor (apply tax to each item). This would result in a tax amount of $24.69.
From the above calculation you can observe a small variation between the calculations done by the vendor and Zoho Expense.
Under such cases, you can manually adjust these variations using the Tax override feature, while creating an expense, by clicking on the Change option located next to the tax amount