## Documentation Index

Access the complete documentation index at:
https://www.zoho.com/en-sa/payroll/llms.txt

Use this file to discover all available documentation pages before proceeding.

# Loans

The Loans module helps you manage all the loans that you’ve provided to your employees. You can deduct repayments from the employees’ salaries each month, and record manual repayments as well.

## Recording Loans

To record a loan,

*   Go to the **Loans** module on the left sidebar.
*   Click **Record Loan**.

![Loans](/payroll/help/en-sa/loans/record-loans.png)

*   Select a **Loan Type**.

**Pro-tip:** You can also record salary advances for your employees as loans, in case they require financial assistance before the regular payday.

*   You can create loan types by clicking **Manage Loans**. Enter a name, then click **Save**. The loan types you create can also be used while creating other new loans.
*   Select the employee for whom you’re recording the loan.
*   Enter the **Loan amount** and **Disbursement date**, which is the date on which the employee received the loan.
*   If the disbursement date falls in the prior payroll and the loan is partially repaid, enter the **Loan Opening Balance** to continue the remaining repayments in the app. In case no repayments have been made, enter the actual loan amount as the Loan Opening Balance.

> Note: If you have enabled Zoho Books integration, you can select the bank account through which the loan was disbursed under **Paid Through Account**.

*   Enter a reason for providing the loan.
*   Enter the **Repayment Start Date** and **Instalment Amount**.
*   Click **Save**.

![Loans](/payroll/help/en-sa/loans/loan-details.png)

Your employees can view the details of the loans they’ve received by logging in to their employee portal.

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## Recording Manual Repayments

Once you’ve recorded a loan, the repayments will be automatically deducted from the employee’s income each month. You can also record manual repayments by following these steps:

*   Go to the **Loans** module.
*   click the loan for which you want to record repayment.
*   Click **Record Repayment**.

![Loans](/payroll/help/en-sa/loans/manual-repayment.png)

*   Enter the **Repayment Amount**.
*   Select a **Repayment Date**.
*   Select the **Payment Mode** used by the employee to make the repayment.

> Note: If you have enabled Zoho Books integration, you can select the bank account to which the loan was repaid under **Deposit to Account**.

*   Enter the **Reference Number**. (optional)
*   Click **Record Repayment**.

![Loans](/payroll/help/en-sa/loans/manual-repayment-details.png)

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## Pause and Resume Loans

During times of great financial crisis, it would be great to offer financial support to your employees. Our app allows you to pause employees’ loan instalment deductions briefly using the Pause option.

To pause a loan:

*   Go to the **Loans** module.
*   Select the employee for whom you want to halt the loan repayments temporarily.
*   Click the **More** icon on the top right corner and select **Pause Instalment Deduction**.

![Loans](/payroll/help/en-sa/loans/pause-loan.png)

*   You can choose to pause the loan instalment deductions **Immediately** or from a **Scheduled month**.
*   If you’ve selected **On Scheduled Month**, select the month from which the instalments need to be paused.
*   Select the month from which you want to resume the loan deductions. If you do not want to specify it, you can leave it empty.
*   Enter a reason and click **Save**.

![Loans](/payroll/help/en-sa/loans/pause-loan-details.png)

The loan deductions will be paused for the employee for the selected period. You can find these details in the respective employee’s profile under the **Loans** tab as well as in the **Loans** module. You can also select or edit the month on which you want to resume the loan deductions here.

Alternatively, you can edit the resume month after you’ve processed the next pay run.

To change the resume month:

*   Go to the **Loans** module and click the loan you want to resume.
*   In the information banner on top of the loan details, click **Edit** or click **Resume Now**.

![Loans](/payroll/help/en-sa/loans/pause-loan-resume.png)

*   In the pop-up, choose when you want to resume the loan deductions, **Immediately** or **On a Scheduled Month** and click **Save**.

Loans deductions will be resumed accordingly.

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## Deleting Loan

**Prerequisites**: It should not be involved in the previous or the current pay runs.

To delete an open loan:

*   Go to the **Loans** module.
*   Select the employee for whom you want to delete the loan.
*   Click the **More** icon and select **Delete Loan**.
*   Select **Yes** to confirm that you want to delete the loan. 

To delete an open loan which was involved in a pay runs or multiple pay runs, revert the pay run and then follow the mentioned steps above.

![Loans](/payroll/help/en-sa/loans/delete-loan.png)