Payables
The Payables section contains a list of reports that show all the money you owe to your vendors or suppliers from various sources.
Vendor Balance Summary
A Vendor Balance Summary is a financial report that provides an overview of the amounts you owe to your vendors or suppliers.
To generate this report:
- Go to Reports on the left sidebar.
- Select Payables on the REPORT CATEGORY pane.
- Select Vendor Balance Summary.
- Set the Date Range for which you want to generate the report and any additional filters.
- Click Run Report.
Let us take a look at the different sections that this report contains:
| Column | Description |
|---|---|
| Vendor Name | The vendor to whom you owe money. |
| Billed Amount | The total amount that a vendor has invoiced you for goods or services provided. |
| Amount Paid | The total amount paid to a vendor for the selected date range. |
| Closing Balance | The total amount you need to pay to a vendor at the end of a specified period. |
Purchase Order By Item
The Purchase Order By Item report shows the quantity ordered and total cost for each item across all purchase orders in a selected period. You can use it to understand which items you purchase most frequently and at what cost.
To generate this report:
- Go to Reports on the left sidebar.
- Select Payables on the REPORT CATEGORY pane.
- Select Purchase Order By Item.
- Set the Date Range for which you want to generate the report and any additional filters.
- Click Run Report.
This report includes the following columns:
| Column | Description |
|---|---|
| P.O# | Reference number of the purchase order. |
| VENDOR NAME | Name of the vendor to whom the purchase order is issued. |
| ITEM NAME | Name of the item ordered. |
| QUANTITY ORDERED | Total quantity of the item ordered. |
| QUANTITY CANCELLED | Quantity of the item cancelled in the order. |
| QUANTITY BILLED | Quantity for which a vendor bill has been recorded. |
| AMOUNT | Total value of this item line in the purchase order. |
| LOCATION | Location associated with the purchase order, if applicable. |
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