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Record Payments

In Zoho POS, vendor payments for bills are recorded in the Payments Made module. Users can enter payments manually or import them.

Summary

The Payments Made module in Zoho POS allows users to record vendor payments for bills. Users can enter payments manually or import them. All payments made to a vendor for various bills will be recorded in the Payments Made module. The total bill amount can be paid at once or in various installments, and every payment will be recorded individually and associated with the appropriate Bill. For example, a retail store can split a bill into three payments and record each payment separately. Payments can be recorded manually or by importing data. To record payments manually, users need to fill in the Amount, Amount used for payments, and Amount in Excess fields. The Amount field specifies the total amount paid to the vendor, while the Amount used for payments field specifies the amount paid for individual bills. The Amount in Excess field specifies any excess amount paid to the vendor. Users can also add notes and click Save to record the payment. The Payments Made module allows users to track and manage payments made to vendors, making it easier to keep track of financial transactions. Payments can be recorded in various ways, including manually or by importing data. Users can also add notes and click Save to record the payment. The Payments Made module provides a clear and organized way to track and manage payments made to vendors.
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All the payments made to a vendor for various bills will be recorded in the Payments Made module. The total bill amount can be paid at once or in various installments and every payment will be recorded individually and associated with the appropriate Bill.

For example, a retail store has created a bill for the following items:

ItemQuantityRateAmount
T Shirt S10049949900.00
Jeans 32 Navy Blue7079974850.00
Zylker Books 1070100070000.00
Total194750.00
Balance Due194750.00

They split the bill into three and pay the vendor. Now, all three payments will be recorded for the bill in Zoho POS.

Record Payments Made

Payments made to vendors can be recorded in the following ways:

  • Adding manually

  • Importing

Recording payments manually

In the Payments Made module, the following fields have to be filled in order to register a payment in Zoho POS.

  • Amount: The total amount paid to the vendor for all the unpaid bills can be specified here.

  • Amount used for payments: It is the amount that is paid for individual billsFor example, say you have four unpaid bills for three purchase orders with a vendor and the total amount to be paid is Rs. 66,000.00. There might be scenarios where you would like to pay half the total amount immediately and the rest later. In that case, you can specify Rs. 33,000 in the Amount field and split them across various unpaid bills you have with a vendor.

  • Amount in Excess: If the amount is greater than the amount used for payments, it will be classified as excess amount that is being paid to the vendor.Say you have paid a total of Rs. 70,000.00 to the vendor instead of Rs. 66,0000.00. There is an excess of Rs. 4,000.00 that will be saved as store credits for the vendor. This amount can be deducted whenever payments are made to that vendor.

To record payments

Go to Purchases > Payments Made.

Click + New.

Select the Vendor Name from the drop-down list.

Specify the Amount.You can click the Pay Full Amount checkbox to enter the total amount that you owe the vendor.

Specify the Payment Date, Mode, and Paid Through.

Enter the amount paid for a bill in the Payments column.You can click Pay in Full to enter the amount due for a bill.

Add notes if required and click Save.

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