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A customer has paid $200 as down-payment towards the purchase of a new television. How do I record this transaction in Zoho ERP?

In Zoho ERP, you can create a transaction to record the down payment you received from your customer. There are three methods to do this:

  1. Create a retainer invoice
  2. Record a payment received from the customer
  3. Create a transaction from your bank account

Create a Retainer Invoice

  • Go to the Sales module on the left sidebar.
  • Select Retainer Invoices from the Invoices dropdown on the top modular bar.
  • Click + New on the top right corner of the page.
  • Select the customer who made the down payment from the Customer Name field.
  • In the Item Details section, enter the Description, Tax, and the Amount you received as a down payment.
  • Fill in the other necessary details.
  • Click Save as Draft or Save and Send.

When you create an invoice for the customer, you will have an option to apply this retainer invoice to the invoice.

Record a Payment Received From the Customer

  • Go to the Sales module on the left sidebar.
  • Select Payments Received from the Payments dropdown on the top modular bar.
  • Click + New on the top right corner of the page.
  • Select the customer for whom you’re recording the down payment from the Customer Name field.
  • Enter the amount received as a down payment in the Amount Received field.
  • Fill in the other necessary details.
  • Click Save.

This amount will be saved as unused credits that can be applied to invoices created for this customer.

Create a Transaction From Your Bank Account

  • Go to the Accounting module on the left sidebar.
  • Select Banking from the top modular bar.
  • Select the Bank Account in which you want to record the down payment.
  • Click Add Transaction on the top right corner of the page and select Customer Payment under Money In.
  • In the pane that appears, select the customer from whom you received the down payment from the Customer Name field.
  • Enter the amount you received as a down payment from the Amount Received field.
  • Fill in the other necessary details.
  • Scroll down and click Save.

This amount will be saved as unused credits and it can be applied to invoices created for this customer.