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Creating Batch Payments

You can create batches in Zoho ERP to pay reimbursements for multiple employees at once, helping you save time and reduce manual effort.

Methods to Create Batches

Zoho ERP lets you create batch payments in more than one way, so you can choose how you want to reimburse your employees.

The following methods are available to create a batch payment:

  • From the Batch Payments module: Create a batch payment directly in Zoho ERP by selecting multiple expense reports and reimbursing them together in one transaction.
  • Using the API: Use Zoho ERP APIs to create batches from external applications programmatically or systems. This is ideal for advanced integrations and automated workflows.

Create Batch Payments

You need to create a batch to pay for multiple expense reports at once. Here’s how:

  • Go to Travel and Expense on the left sidebar.

  • Navigate to the Batch Payments tab.

  • Click + New in the top right corner. Fill in the following details:

  • Batch Name: A name for the batch.

  • Currency: Select the currency in which you’d like to be reimbursed.

  • Description: A short description explaining why you’re creating the batch payment.

  • Paid Through: Select an account from which the reimbursement amount should be paid.

  • Payment Date: The date on which you’ll make the reimbursement.

  • Click Next to proceed. You’ll be redirected to the Add Reports to Batch page, where all your approved expense reports will be displayed.

  • Select the expense reports you want to include in the batch. You can view expense reports by policy, department, or other criteria and apply these filters by clicking the respective fields.

  • Click Next.

  • Verify the total reimbursement amount of each user and click Create Batch.

  • Once the batch is ready, click the More icon and select Mark as Ready to Process.

Once a batch is ready to be processed, you can export and upload them to your bank portal. Once you make the payment in the bank portal, you can mark the batch as processed, and the respective reimbursements will be updated to the Reimbursed status.

Add More Reports to a Batch

You can add more reports to a batch if you missed to add them when creating the batch.

Note: You can add more reports only to batches in the Draft status.

To add more reports to a batch:

  • Go to Travel and Expense on the left sidebar.
  • Navigate to the Batch Payments tab.
  • Select the batch to which you want to add more reports.
  • Click Add Reports.
  • Click Next.
  • Click Add Reports again.

Edit a Batch

You can edit the details of a batch if required. Here’s how:

  • Go to Travel and Expense on the left sidebar.
  • Navigate to the Batch Payments tab.
  • Select the batch you want to edit.
  • Click the Edit icon in the top right corner.
  • Make the necessary changes and click Save.
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