Understanding Advances

This document provides a high-level overview of how advances work in Zoho ERP and explains their purpose.

What is an advance?

Advance is a pre-paid amount provided to an employee to cover their expenses before they go on a trip. Once advance is linked to an expense report, the advance amount is automatically adjusted against the expenses, allowing your organization to track how much of the advance has been utilized and what balance remains. In addition to requesting advances through Zoho ERP, you can also manually record advances, ensuring all advance-related transactions are accurately tracked and reconciled.

Key Benefits of Using Advances

• Advances are automatically adjusted against expense reports, reducing manual calculations.
• Ideal for trips or large expenses that require funds beforehand.
• Advances are automatically adjusted against expense reports, ensuring correct reimbursement amounts.

Configure Preferences

You can configure the preferences of the Advances module based on your business requirements. Read our help document on Advances Preferences to learn more.

Statuses of Advances

• All: All the advances recorded will be shown under the All status.
• Unreported: Advances that are not reported will be in the Unreported status.
• Reported: Advances that are applied to an expense report will be in the Reported status.
• Fully Returned: Advances that have been voided by the employee will be in the Fully Returned status.