Payment Methods – Overview

Payment Methods in Retail Store define how payments are collected at the billing counter and where the collected amount is recorded in accounting.

Every sale completed in Retail Store must use one or more configured payment methods. These methods ensure accurate tracking of cash, digital payments, and bank deposits.

What is a Payment Method?

A payment method represents a mode of payment available during checkout, such as Cash, Card, UPI, or QR-based payments.

Each payment method determines:

How the payment is processed at checkout
Whether the payment affects session cash balance
Which account the amount is deposited into

This ensures all retail transactions are traceable from billing to accounting.

Why Payment Methods Are Important

Payment methods help you:

Control which payment options are available at registers
Track cash and non-cash collections separately
Ensure payments are posted to the correct accounts
Simplify session reconciliation
Maintain accurate financial records

Insight: Cash payment methods affect session cash reconciliation, while non-cash methods do not.

Types of Payment Processing

Retail Store supports multiple payment processing types:

Manual

Used when payments are collected offline and recorded by the cashier.

Common examples:

Cash
External card machines
Offline wallets

Integrated Terminal

Used when payments are collected through a connected payment terminal.

The POS sends the amount to the terminal and receives confirmation automatically.

Dynamic QR Code

Used for QR-based instant payments.

A unique QR code is generated for each transaction amount and displayed during checkout.

Where Payment Methods Are Used

Payment methods are used across Retail Store operations:

Sales: Selected during checkout to complete a sale
Sessions: Cash methods contribute to expected cash
Cash Management: Helps differentiate cash vs non-cash movement
Accounting: Determines where funds are deposited

Relationship with Registers

Payment methods must be assigned to registers to be available during billing.

Note: Only payment methods assigned to a register appear on the checkout screen.

Retail Store Workflow with Payment Methods

Configure payment methods
Assign them to registers
Open a session
Complete sales using selected payment methods
Reconcile session cash