Understanding Recurring Bills

This document provides a high-level overview of recurring bills in Zoho ERP. It explains what recurring bills are and when they should be created. The document also covers the lifecycle and statuses of recurring bills, along with key configuration preferences, to help you efficiently manage predictable payables and maintain accurate accounts payable records.

What are recurring bills?

A bill is a record of money your organization owes to a vendor. It represents the invoice or receipt issued by the vendor for goods or services provided. Bills are typically created when goods or services are received, even if payment is made at a later date.

Some bills might frequently occur with the same vendor, such as rent, subscriptions, or utility charges. To manage these predictable, repeated expenses efficiently, you can set them up as recurring bills, which are automatically generated at predefined intervals. This reduces manual effort, ensures bills are recorded on time, and keeps your accounts payable accurate.

Recurring bills help you:

• Automate regular expenses so you don’t have to create each bill manually
• Ensure bills are generated on time, avoiding missed payments
• Maintain consistent and accurate accounts payable records

Lifecycle of a Recurring Bill

The lifecycle of a recurring bill shows the stages it goes through from the time it is created until it is either stopped or expired. A recurring bill is typically Active while it is generating bills according to its schedule. Once it reaches its end date, it becomes Expired. In some cases, a recurring bill may be Stopped manually before the end date.

Configure Preferences

You can configure the preferences of the Recurring Bills module based on business requirements. Read our help document on Recurring Bills Preferences to learn more.