Understanding Batch Payments

This document provides a high-level overview of how batch payments work in Zoho ERP. It explains what batch payments are, why they are useful, and how they move through your accounts payable workflow.

What is a batch payment?

A batch payment allows you to pay multiple vendor bills together in a single payment process. While the payment is handled as a group, each bill included in the batch continues to be tracked individually. This makes batch payments ideal for businesses that regularly process vendor payouts in bulk.

Advantages of Using Batch Payments

Batch payments help streamline vendor payments by reducing the need to create multiple individual payments. They save time, minimize manual effort, and lower the risk of missing or duplicate payments. Batch payments also improve visibility into bulk payouts and support better cash flow management.

Lifecycle of a Batch Payment

The lifecycle of a batch payment shows the stages a batch goes through from the time it is created until it is processed or canceled. A batch payment is typically created as a draft, submitted for approval if approvals are enabled, and then approved. Once approved, it can be exported or paid directly, after which it is marked as processed. In some cases, a batch payment may also be rejected or canceled instead of being processed.

Configure Preferences

You can configure the preferences of the Batch Payments module based on business requirements. Read our help document on Batch Payments Preferences to learn more.