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Create Batch Payments

You can create batch payments in Zoho ERP to pay multiple vendor bills at once, helping you save time, reduce manual effort, and keep your accounts payable records and cash flow tracking accurate.

Methods to Create Batch Payments

Zoho ERP lets you create batch payments in more than one way, so you can choose the option that best fits how you make vendor payments.

The following methods are available to create a batch payment:

  • From the Batch Payments module: Create a batch payment directly in Zoho ERP by selecting multiple unpaid bills and paying them together in one transaction.
  • Using the API: Use Zoho ERP APIs to create batches from external applications programmatically or systems. This is ideal for advanced integrations and automated workflows.

Create Batch Payments

You need to create a batch to pay for multiple vendor bills at once. Here’s how:

  • Go to Purchases on the left sidebar.
  • Hover over Payments on the Modules bar and select Batch Payments from the dropdown.
  • Fill in the following details:

Batch Details

  • Batch Name: A name for the batch.
  • Batch#: A unique number that is used to identify each batch. This will be auto-generated.
  • Paid Through: The bank through which you want to make the payment.
  • Payment Date: The date on which you’ll make the payment
  • Description: A short description explaining why you’re creating the batch payment.
  • Click Next to proceed. You’ll be redirected to the Add Bills page, where all your unpaid bills will be displayed.

Bills Details

  • Select the bills you want to include in the batch.
  • The bill amount will be auto-filled. If you want to update the amount to be paid, click Amount to Pay and enter the preferred amount.
  • Click Next. You will be redirected to the Pay Bills page, where the details of the vendors and their bills added to the batch will be available.

Vendor Details

  • Select the Bank Account in which each vendor will receive the payment.

    Note: The bank account will only be displayed if you’ve added a bank account for the vendor.

  • Click Save.

Add More Bills to a Batch

You can add more bills to a batch if you missed to add them when creating the batch.

Note: You can only add more bills to batches in the Draft status.

To add more bills to a batch:

  • Go to Purchases on the left sidebar.
  • Hover over Payments on the Modules bar and select Batch Payments from the dropdown.
  • Select the batch to which you want to add more bills.
  • Click Add Bills at the top.
  • Select the bills you want to include in the batch.
  • The bill amount will be auto-filled. If you want to update the amount to be paid, click Amount to Pay and enter the preferred amount.
  • Click Next.
  • Select the Bank Account in which each vendor will receive the payment.
  • Click Save.

Edit Batch Payments

You can update the details of a batch payment by editing it.

Note: You can only edit batch payments in the Draft status.

To edit a batch:

  • Go to Purchases on the left sidebar.
  • Hover over Payments on the Modules bar and select Batch Payments from the dropdown.
  • Select the batch to which you want to edit.
  • Click Edit at the top.
  • Make the necessary changes and Save.
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