Batch Payment Operations

Zoho ERP provides multiple operations that allow you to manage and organize batch payments efficiently. These operations help you control the batch payment lifecycle, maintain accurate records, and customize how batch payments are viewed and handled.

The actions you can perform on batch payments can be classified into:

Management Actions
List View Actions

Management Actions

The management actions let you manage the lifecycle of batch payments after they are created, helping you maintain accurate and up-to-date records.

Cancel a Batch

Note: You can only cancel batches that have been approved.

Once a batch has been approved, you cannot delete it. However, if you no longer need a batch that has been approved, you can cancel it instead. Here’s how:

Go to Purchases on the left sidebar.
Hover over Payments on the Modules bar and select Batch Payments from the dropdown.
Select the batch you want to cancel.
Click Cancel at the top.
Enter the reason for canceling the batch and click Confirm.

Delete a Batch

Note: You can only delete batches in the Draft status.

To delete a batch payment:

Go to Purchases on the left sidebar.
Hover over Payments on the Modules bar and select Batch Payments from the dropdown.
Select the batch you want to delete.
Click Delete at the top.
Click Delete again in the pop-up that appears.

List View Actions

The list view actions let you organize and customize how batch payments are displayed, making it easier to find and review the information you need.

Filter Batch Payments

You can filter batch payments to view specific batch payments by their status. Here’s how:

Go to Purchases on the left sidebar.
Hover over Payments in the Modules bar and select Batch Payments from the dropdown.
Click the filter dropdown at the top and select the required filter.

The following are the statuses of a batch payment in Zoho ERP:

Draft: A newly created batch will be in the Draft status.
Pending Approval: If Approvals is enabled for the Batch Payments module, batches submitted for approval will be in the Pending Approval status.
Approved: Batch payments approved by approvers will be in the Approved status.
Rejected: Batch payments rejected by approvers will be in the Rejected status.
Exported: Batch payments exported to upload in the bank for payment will be in the Exported status.
Processed: Batches for which payments have been made will be in the Processed status.
Canceled: Canceled batches will be in the Canceled status.

Sort Batch Payments

You can sort batch payments based on different columns or fields. Here’s how:

Go to Purchases on the left sidebar.
Hover over Payments on the Modules bar and select Batch Payments from the dropdown.
Click the column based on which you want to sort. The sorting will be in ascending or descending order, as indicated by the arrow next to the column. OR
Click the More icon in the top right corner.
Hover over Sort By and choose the option based on which you want to sort.

Export Batch Payments

You can export batch payments from your organization to use them in other applications or for record-keeping purposes. Zoho ERP lets you export either all batch payments or only the batch payments with the columns currently visible on the Batch Payments List page.

Refresh List

Sometimes, other users of your organization may create new batch payments or modify existing ones. As a result, you may not have the latest list of batch payments. You can refresh the batch payments to get the most up-to-date list. Here’s how:

Go to Purchases on the left sidebar.
Hover over Payments on the Modules bar and select Batch Payments from the dropdown.
Click the More icon in the top right corner and select Refresh List from the dropdown.