Documents
The Documents module in your Employee Portal allows you to view and download files shared by your employer. These may include important documents such as offer letters, salary revision letters, employment agreements, and company policies.
Your employer uploads and manages these documents from their side. You’ll only be able to access the ones they’ve shared with you.
Types of Folders
The Documents module is divided into four main folders:
| FOLDER NAME | DESCRIPTION |
|---|---|
| Organization Documents | Contains documents that apply to the entire organization, such as company policies, payroll guidelines, or leave policies. |
| Other Documents | Contains documents specific to you, such as your offer letters, salary revision letters, and employment agreements. |
| Payslips | Contains all your payslips. These payslips are automatically generated and added here for each payment you receive from your employer. |
| Form 16 | Contains your annual Form 16 documents, which are generated by the end of each financial year. Form 16s are automatically added here once payroll processing and tax filings are completed. |
Access Documents
To access the documents shared with you:
- Log in to your Employee Portal.
- Go to Payroll on the left sidebar and select Documents.
All documents that your employer has shared with you will be listed here, neatly organized in folders.
Within the Documents module, you can:
- View documents online (for supported file formats)
- Download any document that has been shared with you
View Documents
To view a document:
- Go to Payroll on the left sidebar and select Documents.
- Open the appropriate folder (Organization, Employee, Payslips, or Form 16).
- Click the document name to open the preview.
INSIGHT: You can preview documents of the following formats directly within Zoho Payroll: PDF, GIF, PNG, JPG, and JPEG.
For all other formats, you’ll need to download the file to your device to view it.
Download a Document
To download a document:
- Go to Payroll on the left sidebar and select Documents.
- Open the appropriate folder (Organization, Employee, Payslips, or Form 16).
- Click Download next to the document.
Troubleshooting
If you believe a document should be visible to you but isn’t, reach out to your payroll admin. It’s possible that the document hasn’t been shared with you yet.