Dashboard

Dashboard module displays the default dashboards, outlining the organisation’s financial status. It offers valuable insights into the organisation’s financial health based on its transactions. Users can access a brief overview of revenue, income, expenses, projects, and inventory within the organisation. Instead of having to review reports each time, the dashboard highlights key metrics such as the top expenses, ongoing projects, revenue, and cash flow, allowing users to grasp the financial status of the organisation in a single view. There are ten default dashboards such as Overview, Receivables, Procurement & Payables, Payroll, Quality, Travel, Expense, Retail, Warehouse, and Manufacturing. These dashboards will be displayed to the users based on the roles and permissions assigned to them.

Overview

The Overview tab displays panels that reflect the major financial activities, including net revenue, income, expenses, projects, receivables, payables, and an inventory summary. Each panel on the overview dashboard shows the results of the financial transactions related to the respective modules. Users can easily understand the outcomes of these transactions through the graphical representations on the dashboard panels. The dashboard helps users gain an overview of the overall financial status of the organisation.

Net Profit/Loss

The Net Profit/Loss panel displays the organisation’s profitability trend over a selected period. It plots net profit or net loss for each month, helping users understand how income and expenses impact the financial outcome over time.

This chart provides a quick visual comparison of revenue earned versus expenses incurred, showing whether the business is operating profitably or experiencing losses. By analysing the upward or downward movement of the line, users can identify patterns, seasonal fluctuations, and areas that need financial attention. It supports better decision-making by offering a clear view of the business’s overall financial health.

Performance Indicators

The Performance Indicators panel in the dashboard provides a quick view of key subscription and revenue metrics. It displays Monthly Recurring Revenue (MRR), Average Revenue Per User (ARPU), the count of stock items, and Days Sales Outstanding (DSO), helping users monitor financial health and operational performance at a glance.

• The Monthly Recurring Revenue displays the predictable revenue earned each month from active subscriptions.
• The Average Revenue Per User displays the revenue generated from each active customer over a defined period.
• Low Stock Items displays the count of items with less number of stock available in the inventory.
• Day Sales Outstanding displays the average number of days a company takes to collect payment after issuing an invoice.

Receivables Summary

The Receivables Summary panel summarises the total amount owed by customers for unpaid invoices. It distinguishes between Current invoices, which have not yet crossed their due date, and Overdue invoices, which are past due. The Current amount directs the users to the AR Aging Details report for a detailed view.

By clicking the down arrow next to the overdue amount, users can select the overdue days to view the AR Aging Details report of the corresponding aging period. Additionally, the panel offers options to create a New Invoice and New Customer Payment.

Payables Summary

The Payables Summary panel provides a summary of the total amount owed for unpaid bills. It differentiates between Current bills, which have not yet reached their due date, and Overdue bills, which are past due.

By clicking the down arrow next to the overdue amount, users can select the number of overdue days to view the AP Aging Details report. Additionally, the panel includes options to create a New Bill, a New Recurring Bill, and a New Vendor Payment.

Cash Flow

Cash flow refers to the movement of money in financial transactions, specifically the cash inflows and outflows. It consolidates the cash that comes in and goes out through invoices and bills. The cash flow panel includes the following components:

• The initial cash amount at the beginning of the fiscal year, as of April 1st.
• Incoming cash (amount received through invoices),
• Outgoing cash (amount spent on purchase bills), and
• The cash balance as of the fiscal year’s end, which is March 31st.

The cash amounts listed on these dates are hyperlinks that navigate to the detailed Cash Flow Statement report. Users can access these reports to gain deeper insights into the cash activity within the business.

Cash Position

The Cash Position panel shows all your bank accounts and credit cards added in Zoho ERP. Each bank and credit card accounts associated with Zoho ERP will be listed with their respective account balances. Select any bank or credit card account to view its transactions.

Income vs Expense

The total income from invoice payments and bank deposits, as well as the total expenses from bills and bank withdrawals, are consolidated and displayed in a monthly interval for the current fiscal year in the Income vs Expense panel.

Users can select a specific period from the dropdown menu to view the relevant data. Additionally, users can switch the Income and Expense bar chart from an Accrual basis to a Cash basis, as it initially displays on an accrual basis. This visual representation highlights variations in income and expenses over time, making it easier to analyse financial transactions.

Expense Summary

The organisation’s expenses are displayed in descending order, with the top expenses represented in a ring chart. Users can view expenses for a specific period by selecting the desired time frame from the dropdown menu. You can click any expense to go directly to its corresponding Expense Report by category and view more detailed insights. The top expenses are categorised and displayed with distinct colours in the chart legends, along with their respective amounts.

Project Summary

The ongoing projects added to the dashboard’s watchlist are displayed along with their total Unbilled Hours and Unbilled Expenses. This information highlights the hours spent on each project and the expenses that are yet to be billed to customers. The Budget Hours scale measures and outlines both the Logged Hours and Budget Hours for the project.