Variable Pay Earnings Report
The Variable Pay Earnings Report provides an employee-wise summary of variable pay earnings processed during a selected period. It helps you track payouts for variable pay components such as bonuses, commissions, overtime allowances, leave encashments, gratuity, notice pay, and held salary, and understand the total amount paid to each employee for a specific earning.
Access Variable Pay Earnings Report
To access the Variable Pay Earnings report:
- Click Reports on the left sidebar.
- Under Report Category, click Payroll Overview and select Variable Pay Earnings Report.
INSIGHT: You can also search for Variable Pay Earnings Report using the search bar at the top and navigate directly to the report.
- Use the period selector at the top left to choose the period you want to analyze. You can choose from predefined periods such as This Month, This Quarter, or This Year, or select a Custom date range.
- Use the Earning filter to select the variable earning you want to analyze (for example, Bonus or Commission).
- Bonus: Additional pay awarded to employees, typically based on performance, company policies, or statutory requirements.
- Commission: Variable pay calculated as a percentage or fixed amount based on sales or targets achieved by an employee.
- Overtime Allowance: Compensation paid for hours worked beyond regular working hours.
- Leave Encashment: Amount paid to employees for unused leave days that are encashed instead of being availed.
- Gratuity: A statutory benefit paid to eligible employees based on tenure, usually at the time of exit.
- Notice Pay: Compensation paid when the notice period is reduced or waived during employee separation.
- Hold Salary: Salary amounts that were previously put on hold and later released to the employee.
- Enable Include Month wise breakup to view the variable pay amounts split by month within the selected period.
The variable pay data for the selected period will be displayed in a tabular format.
Components of Variable Pay Earnings Report
The following table explains the variable earning components available in the Variable Pay Earnings Report:
| Component | Description |
|---|---|
| Employee ID | Unique identifier assigned to the employee. |
| Employee Name | Name of the employee. |
| Total Amount Paid | The total amount paid to the employee for the selected variable earning during the chosen period. |
Export Variable Pay Earnings Report
To export the report:
- Click Reports on the left sidebar.
- Under Report Category, click Payroll Overview and select Variable Pay Earnings Report.
- Click Export as at the top right.
- Choose the required export format: CSV, XLS, XLSX, or Zoho Sheet.
- To protect the exported file, enable Protect this file with a password and enter a password with at least six characters.
- Click Export.