Salary Statement
The Salary Statement report provides an employee-wise summary of salary details for any selected period. It helps you review earnings, taxes, and net pay for employees across multiple payroll periods, making it useful for analysis, verification, and sharing salary summaries.
Access Salary Statement
To access the Salary Statement report:
- Click Reports on the left sidebar.
- Under Report Category, click Payroll Overview and select Salary Statement.
INSIGHT: You can also search for Salary Statement using the search bar at the top and navigate directly to the report.
- Use the period selector at the top left to choose the period you want to analyze. You can choose from predefined periods such as This Month, This Quarter, or This Year, or select a Custom date range.
The salary data for the selected period will be displayed and grouped by pay components for each employee.
Components of Salary Statement
The following table explains the salary components included in the Employees’ Salary Statement report:
| Component | Description |
|---|---|
| Earnings | Total earnings paid to the employee for the selected month, based on the salary structure including Basic Pay, House Rent Allowance, and Fixed Allowance. |
| Gross Pay | Total earnings calculated before deducting taxes and other deductions. |
| Taxes | Payroll taxes deducted from the employee’s earnings for the selected month. Includes Tax on Income, Surcharge, Cess, Total Income Tax, and Professional Tax. |
| Net Pay | Final salary amount paid to the employee after taxes and other deductions. |
Export Salary Statement
To export the report:
- Click Reports on the left sidebar.
- Under Report Category, click Payroll Overview and select Salary Statement.
- Click Export as at the top right.
- Choose the required export format: XLS, XLSX, or Zoho Sheet.
- To protect the exported file, enable Protect this file with a password and enter a password with at least six characters.
- Click Export.