Employee Deductions
The Employee Deductions report provides an employee-wise view of payroll deductions processed during a selected period. It helps you review how much has been deducted from each employee’s salary and drill down into individual deduction components applied to them.
Access Employee Deductions
To access the Employee Deductions report:
- Go to Reports on the left sidebar.
- Under Report Category, click Deduction Reports and select Employee Deductions.
INSIGHT: You can also search for Employee Deductions using the search bar at the top and navigate directly to the report.
- Use the period selector at the top left to choose the period you want to analyze. You can choose from predefined periods such as This Month, This Quarter, or This Year, or select a Custom date range.
The employee-wise deduction details for the selected period will be displayed in a tabular format.
Components of Employee Deductions
The following table explains the components displayed in the Employee Deductions report:
| Component | Description |
|---|---|
| ID | Unique identifier assigned to the employee. |
| Name | Name of the employee for whom deductions are calculated. |
| Employees’ Contribution | Total amount deducted from the employee’s salary for the selected period. You can click this amount to view a detailed breakdown of all applicable deduction components. |
Export Employee Deductions
To export the report:
- Go to Reports.
- Under Report Category, click Deduction Reports and select Employee Deductions.
- Click Export as at the top right.
- Choose the required export format: CSV, XLS, XLSX, or Zoho Sheet.
- To protect the exported file, enable Protect this file with a password and enter a password with at least six characters.
- Click Export.