Accounting Reports
Accounting reports help you review your records and ensure they’re accurate. They show detailed accounting entries and balances for verification.
To access Accounting reports in Zoho ERP:
- Go to Reports on the left sidebar.
- Select Accounting from the left pane.
The list of reports will be displayed.
Account Transactions
This report shows all transactions recorded for a specific account during a selected period. It lists every debit and credit entry that affects the account, along with the transaction date, reference number, customer or vendor name, and amount. Use this report to track how an account balance changes over time and to review individual transactions posted to an account such as a bank, cash, expense, or liability account.
To generate this report:
- Go to Reports on the left sidebar.
- Select Accounting from the left pane.
- Select Account Transactions.
The report will be displayed, and it contains the following sections:
| Sections | Description |
|---|---|
| Date | It displays the date on which the transaction was recorded. |
| Account | It displays the account associated with the transaction. |
| Transaction Details | It displays the customer or vendor associated with the transaction. |
| Transaction Type | It displays the type of transaction that was created. |
| Transaction# | It displays the transaction number. |
| Reference# | It displays any reference number provided for internal use. |
| Debit | It displays the debit amount associated with the transaction. |
| Credit | It displays the credit amount associated with the transaction. |
| Amount | It displays the respective transaction’s total amount. |
Account Type Summary
This report groups accounts by account type, such as Assets, Liabilities, Equity, Income, and Expenses. It shows the total balance for each account type. Use this report to get a high-level overview of how your organization’s finances are distributed across different account types.
To generate this report:
- Go to Reports on the left sidebar.
- Select Accounting from the left pane.
- Select Account Type Summary.
The report will be generated, and it contains the following sections:
| Sections | Description |
|---|---|
| Account Type | It displays the type of account, such as Assets, Liabilities, Income, Expenses, or Equity. |
| Debit | It displays the total debit amount associated with an account. |
| Credit | It displays the total credit amount associated with an account. |
Account Type Transactions
This report shows transactions grouped by account type. It displays detailed entries for all accounts under each type. Use this report to analyse transactions across a specific category, such as all expense or income accounts, instead of reviewing accounts individually.
To generate this report:
- Go to Reports on the left sidebar.
- Select Accounting from the left pane.
- Select Account Type Transactions.
The report will be displayed, and it contains the following sections:
| Sections | Description |
|---|---|
| Date | It displays the date on which the transaction was recorded. |
| Account | It displays the account associated with the transaction. |
| Transaction Details | It displays the customer or vendor associated with the transaction. |
| Transaction Type | It displays the type of transaction that was created. |
| Transaction# | It displays the transaction number. |
| Reference# | It displays any reference number provided for internal use. |
| Debit | It displays the debit amount associated with the transaction. |
| Credit | It displays the credit amount associated with the transaction. |
| Amount | It displays the respective transaction’s total amount. |
Day Book
This report lists all accounting transactions in chronological order, day by day. It includes sales, purchases, payments, receipts, and journal entries recorded during the selected period. Use this report to review daily accounting activity and verify transactions entered on a specific date.
To generate this report:
- Go to Reports on the left sidebar.
- Select Accounting from the left pane.
- Select Day Book.
The report will be displayed, and it contains the following sections:
| Sections | Description |
|---|---|
| Date | It displays the date on which the transaction was recorded. |
| Account | It displays the account associated with the transaction. |
| Transaction Details | It displays the customer or vendor associated with the transaction. |
| Transaction Type | It displays the type of transaction that was created. |
| Transaction# | It displays the transaction number. |
| Reference# | It displays any reference number provided for internal use. |
| Debit | It displays the debit amount associated with the transaction. |
| Credit | It displays the credit amount associated with the transaction. |
| Amount | It displays the respective transaction’s total amount. |
General Ledger
This report provides a summary of all ledger accounts. It shows the opening balance, total debits, total credits, and closing balance for each account. Use this report to review overall account balances and confirm that transactions are posted correctly across accounts.
To generate this report:
- Go to Reports on the left sidebar.
- Select Accounting from the left pane.
- Select General Ledger.
The report will be displayed, and it contains the following sections:
| Sections | Description |
|---|---|
| Account | It displays the list of accounts in your Zoho ERP organisation. |
| Account Code | It displays the account code for the respective accounts. |
| Debit | It displays the total debit amount associated with an account. |
| Credit | It displays the total credit amount associated with an account. |
| Balance | It displays the closing balance of the account for the selected period. |
Detailed General Ledger
This report shows transaction-level details for each ledger account. It includes the transaction date, reference number, description, debit amount, and credit amount. Use this report when you need to investigate discrepancies or perform detailed audits on specific accounts.
To generate this report:
- Go to Reports on the left sidebar.
- Select Accounting from the left pane.
- Select Detailed General Ledger.
The report will be displayed, and it contains the following sections:
| Sections | Description |
|---|---|
| Account | It displays the list of accounts in your Zoho ERP organisation. |
| Account Code | It displays the account code for the respective accounts. |
| Debit | It displays the total debit amount associated with an account. |
| Credit | It displays the total credit amount associated with an account. |
| Balance | It displays the closing balance of the account for the selected period. |
Journal Report
This report lists all the journal entries recorded in your Zoho ERP organisation. Use this report to review accounting adjustments, corrections, and entries that directly affect ledger balances.
To generate this report:
- Go to Reports on the left sidebar.
- Select Accounting from the left pane.
- Select Journal Report.
The report will be displayed, and it contains the following sections:
| Sections | Description |
|---|---|
| Account | It displays the accounts associated with each journal entry. |
| Debit | It displays the debit amounts recorded in the journal entry. |
| Credit | It displays the credit amounts recorded in the journal entry. |
Trial Balance
This report shows the closing balances of all ledger accounts for a selected period. It displays debit and credit balances side by side and ensures that total debits equal total credits. Use this report to prepare financial statements such as the Profit and Loss statement and Balance Sheet.
To generate this report:
- Go to Reports on the left sidebar.
- Select Accounting from the left pane.
- Select Trial Balance.
The report will be displayed, and it contains the following sections:
| Sections | Description |
|---|---|
| Account | It displays the list of accounts in your Zoho ERP organisation. |
| Account Code | It displays the account code for the respective accounts. |
| Net Debit | It displays the net debit balance of the respective account after adjusting credits. |
| Net Credit | It displays the net credit balance of the respective account after adjusting debits. |