Transaction Rules
Transaction Rules help you automate the categorization of bank feeds in Zoho ERP. Using these rules, the banking module can identify and categorise transactions based on the criteria you set.
Add a New Transaction Rule
To create a new transaction rule:
- Log in to your Zoho ERP organisation.
- Go to the Banking under Accounting Module from the left sidebar.
- Select the bank for which you want to create a transaction rule.
- Click the Gear icon at the top-right corner of the account details page.
- Select Manage Transaction Rules from the dropdown.
- Click New Rule on the top-right corner of the page.
- Enter a name for the transaction rule.
- Choose whether the rule is for Deposits or Withdrawals.
- Choose when to categorise transactions:
- All the following criteria matches – categorise transactions only if all criteria are met.
- Any one of the following criteria matches – categorise transactions if any one criterion is met.
- Enter the criteria for which you are looking to categorise transactions.
| Field | Description |
|---|---|
| Payee | Name of the person or organisation. Must match the name in the feeds. |
| Description | A note or info about the transaction. |
| Reference Number | The reference number for the transaction (auto-generated or manual). |
| Amount | The transaction amount. |
For types such as Payee, Description, Reference Number, the matching criteria will be given in the next box as is, contains, starts with, is empty.
| Criteria Type | Description |
|---|---|
| is | Exact match with the criteria. |
| contains | Contains any part of the criteria. |
| starts with | Starts with the given criteria. |
| is empty | Field is empty. |
For Amount:
- = : Equal to
- > : Greater than
- >= : Greater than or equal to
- < : Less than
- <= : Less than or equal to
| Field | Description |
|---|---|
| Record As | For Deposits or Withdrawals, select how the transaction should be recorded. |
| Account | The account in which the transaction should be routed. |
| Paid Via | Select the payment mode from the dropdown. |
| Reference Number | Select Use Value from Bank Statement for automatic detection or Enter Manually to input manually. |
| Add Transactions in This Rule To | Recognized Transactions: Select this option if you want to categorise your bank statements manually. Categorised Transactions: Select this option if you want Zoho ERP to categorise your transactions based on this rule. Check the Allow Zoho ERP to categorise my bank statements option if you selected Categorised Transactions. |
| Allow Zoho ERP to categorise my bank statements | Enable this if you chose Categorised Transactions. Select who should categorise your bank statements. |
- Click Save.
Edit a Transaction Rule
To edit a transaction rule:
- Log in to your Zoho ERP organisation.
- Go to the Banking under Accounting Module from the left sidebar.
- Select the bank for which you want to edit a transaction rule.
- Click the Gear icon at the top-right corner of the account details page.
- Select Manage Transaction Rules from the dropdown.
- Seelct the rule you want to edit and make the necessary changes.
- Click Save.
Delete a Transaction Rule
To delete a transaction rule:
- Log in to your Zoho ERP organisation.
- Go to the Banking under Accounting Module from the left sidebar.
- Select the bank for which you want to edit a transaction rule.
- Click the Gear icon at the top-right corner of the account details page.
- Select Manage Transaction Rules from the dropdown.
- Seelct the rule you want to delete.
- Click Save.