Import VAT and Duty
When you import goods from vendors based outside Germany, you may incur additional charges such as custom duties and related taxes. You can record these additional charges by recording Import VAT and Duty in Zoho Spend.
Prerequisite: VAT and International Trade must be enabled in your organisation settings before recording import VAT. See VAT Settings.
Create an Overseas Vendor
To record import VAT in Zoho Spend, you must first create or configure the vendor as an overseas vendor:
- Go to Vendors on the left sidebar.
- Click + New in the top right corner.
- Enter the details of your vendor.
- Set the VAT Treatment to Overseas.
- Click Save.
Record Import VAT and Duty
Once you have a bill created for an overseas vendor, you can record the import VAT and duty details on that bill:
Go to Payables on the left sidebar and select Bills.
Open the bill created for your overseas vendor.
Click the More icon in the top right and select Record Import VAT.
In the Record Import VAT and Duty form, fill in the following details:
Field Description Entry Number The customs entry number from your import documentation. This field is required. Port Code The code of the port through which the goods were imported. Date The date of the import entry. This field is required. Paid Through The account used to pay the import duty and VAT. This field is required. Reference# An optional reference number for your records. In the item table, review or update the following per line item:
Column Description Assessable Value The value of the goods on which duty is assessed. Calculated as (Quantity × Rate) plus any additional charges. Custom Duty + Additional Charges The amount of custom duty and any other applicable charges. Taxable Amount The total taxable amount, calculated automatically from the assessable value and charges. VAT The VAT rate applied to the import. Defaults to the rate configured on the item. Enter any Adjustment amount if applicable.
Optionally, add a Description for internal reference.
Click Save.