## Documentation Index

Access the complete documentation index at:
https://www.zoho.com/en-ca/payroll/llms.txt

Use this file to discover all available documentation pages before proceeding.

# Configure Prior Payroll

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If you’ve started using **Zoho Payroll** mid-way through a calendar year, it is important to record the details of the pay runs you’ve already processed this year outside Zoho Payroll.

This ensures that your employees’ **year-to-date (YTD)** values for \*earnings, deductions, and taxes (including CPP, EI, and federal/provincial taxes) are accurate.

The **Prior Payroll** feature helps you transfer your historical payroll data seamlessly into Zoho Payroll.

Importing prior payroll data helps you:

*   Maintain accurate YTD values for each employee.
*   Generate compliant year-end forms such as **T4**.

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## Enable Prior Payroll

If you had chosen not to record prior payroll during setup and want to enable it now:

1.  Go to **Dashboard** and click **Getting Started** at the top right.
2.  Click **Configure Prior Payroll**.
3.  If you haven’t configured your pay schedule yet, click **Configure Pay Schedule** and set it up. Otherwise, click **Enable Prior Payroll**.

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## Configure Prior Payroll

**PREREQUISITES**

*   Before configuring Prior Payroll, ensure you’ve configured your pay schedule and added employees.
*   You shouldn’t have processed any payrolls.

If you haven’t added any employees yet, you can:

*   Add active and terminated employees by clicking **Add Employee**, or
*   Import employee data by clicking **Import Employees**.

If you’ve already added employees, click **Set up Prior Payroll**. You’ll then be guided through a **three-step setup** process:

1.  [Employee Information](/en-ca/payroll/help/employer/getting-started/configure-prior-payroll.html#employee-information)
2.  [Employer Information](/en-ca/payroll/help/employer/getting-started/configure-prior-payroll.html#employer-information)
3.  [Summary](/en-ca/payroll/help/employer/getting-started/configure-prior-payroll.html#summary)

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### Employee Information

In this step, you’ll see all the employees you’ve already added to your organization. You can also add active and terminated employees by clicking **Add Employee**.

Then, click each employee and add YTD wage and tax information for the current calendar year for components such as **Regular Pay**, **Overtime Pay**, **tax amounts**, and other relevant values.

Make sure that all employees who’ve received payments in the current calendar year are included in the **Employee Information** section.

Once the list is complete, click **Next**.

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### Employer Information

Here, you’ll need to enter your organization’s **YTD contribution amounts** to payroll taxes for the current year (such as employer CPP and EI contributions).

Once all details are entered, click **Save and Continue**.

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### Summary

Once the setup is complete, you’ll see:

*   An **Overall Summary**, and
*   An **Employee Wise Summary**

Review these summaries carefully and click **Submit**.

**Warning:** Once you click **Submit**, the prior payroll details cannot be edited or deleted.

This completes your prior payroll setup. You can now proceed to process payrolls in Zoho Payroll.