New Features And Enhancements

Shared Folders in Zoho Docs

Sharing folders is now possible in Zoho Docs. You can organise your files into folders and securely share them with your team internally, or with external partners, clients and customers. Shared folders are ideal for teams working together on a project. When you create a new shared folder and add people to it, the files in the shared folder will appear in their Zoho Docs just as they do in yours. Any member of the shared folder can add, delete or edit the content within that folder, based on the access privileges.

Learn More

Zoho Docs For Your Desktop

Zoho Docs for your desktop is the new file synchronization service that lets you sync all your files in Zoho Docs to your computer and vice versa. The syncing is instantaneous, meaning, the syncing happens whenever you modify or add a new file or a folder either in Zoho Docs or in your computer. This helps you to work on your files offline, which gets updated to your Zoho Docs as soon as you go online. You can even sync your files to multiple computers using the same Zoho Docs account, which enables you to work from any of your computer; be it your office or home computer.

Learn More
Zoho Docs for Desktop

Zoho Docs Presentation Gets A New UI

Zoho Docs presentation tool now sports a fresh look with the new gray interface that looks more neat and professional. You will find the menu tabs well organized with feature sets smartly grouped under each tab. The new UI also aims to provide a consistent user experience across other document editors within Zoho Docs

Learn More
Zoho Docs Presentation Gets A New UI

DropBox Integration

Zoho Docs now lets you sync your Dropbox files and access them within Zoho Docs. You can edit your Dropbox documents with our in-built document editors and collaborate on them from a common worspace. You can also access your Zoho Docs files across computers, through Dropbox.

Learn More
DropBox Integration

Docs 3.0 Features And Enhancements

Share File As A Link

Zoho Docs now provides an option to share a document as a link. You can upload a document and share it as a link with users of the organization or with non-Zoho users. The document link will automatically be updated every time a change is made to the document, so you don’t have to keep resending it. You always view the latest version of the document when you click on the link.

Learn More
Share File As A Link

Multiple Admin For Workspace

You can now have multiple administrators for a workspace, by assigning the admin role to other members of a workspace. With this role users can add, edit or delete files from a workspace and also change access roles. This will be useful when the admin for a workspace, is no more a part of the organization, then the other admins can manage the workspace.

Learn More
Multiple Admin For Workspace

Admin Can Change Document Owner

An Admin can now change the owner of a document to another user within the organization. This will be useful, when a user leaves the organization and another user can be assigned to handle the document. Also, the Admin will now be able to restore documents, which a user deleted by mistake.

Learn More
Admin Can Change Document Owner

Share Externally Feature Merged In Share Dialog

Previously we had a separate Share Externally option, to share password-protected files with non-Zoho users. Now Zoho Docs has merged this option in the Share option in the box that appears when you click on the Share button. Now you can carry out the Share externally functionality by clicking on the “Anyone With A Link” option.

Share Externally Feature Merged In Share Dialog

Share Documents Can Be Organized In "My Folders"

With this newly added feature, you can now move, shared documents also to your personal folders. The documents can be found in folders under “My Folders” in the Personal Folders section.

Learn More
Share Documents Can Be Organized In My Folders

Shared Documents Can Be Tagged And Are Searchable

You can now tag shared documents also and use the full-text search option to find them, using a search term. The documents will appear in the search result listing.

Learn More
Shared Documents Can Be Tagged And Are Searchable

Task Reminder

Now you can set a reminder for your own documents, with the new Task Reminder option. This option will let you know which tasks you have to complete when for a documents, helping you meet task deadlines more effectively.

Learn More
Task Reminder

Description Field Added For Documents

You can now add a description for a document when creating it, to make it easier for you to know what content or data the document contains.

Learn More
Description Field Added For Documents

Check-Out Locked Status Seen In Document List

Now you can directly find out in your document list, whether a file has been checked out and by whom when you find a lock icon next to the document that has been checked out.

Check-Out Locked Status Seen In Document List

Share Details Included In Document Listing

Now you can view the shared details listed directly in line with the document itself in the Document Listing. Each share option has its own distinct icon so it makes it easier to find out if you’ve shared the document privately, with a group or with an organization, by just hovering over the icons. Previously shared details could be viewed only when clicking on the properties option for shared documents.

Folder Can Be Trashed With A Restore Option

Comments Enhanced

We've enhanced the appearance of the comment box and now users will be able to see their profile picture along with their comment. Commenting on documents will also be much easier as we have added a comment option in the document list.

Common Actions For Zoho And Non-Zoho Formats

Embed A Link In Website/Blog

You can now make your document public by sharing the link within the organization by embedding it in your organization's website or a blog. You can also publish the document externally to anybody on the web by embedding the link in an external website or blog.

Menu & Toolbar Actions Made Consistent Across Screens

Preview For Image And PDF Files

Preview your images and PDFs, before you plan on sharing them. This will make it easier for you to know, if you are sharing the correct image or PDF. You can also assign tasks, add comments, add a description or embed the file in a website or blog, directly from the preview mode.

Preview For Image, Audio, Video Files

Grey Theme For Spreadsheet

Zoho Sheet now has a new and more professional look. We have moved to a Grey theme, in tune with Zoho Docs and Zoho Writer, so your experience with the office suite is more standardized.

Grey Theme For Spreadsheet

Spreadsheet Locale Settings

You can now set the regional locale of your spreadsheet to make use of regional settings. For example, if locale set is as Germany, then the numbers will be shown and interpreted with dot as thousands separator and comma as the decimal point. Automatically Euro currency will be shown in the toolbar and the date formats will be as per the locale.

Spreadsheet Locale Settings

Improved Collaboration Experience

We have revamped our collaboration functionality to give you a more reliable real-time collaboration experience. Permission change will now take effect immediately, prompting users to reload the document with new permissions. You can now open a single spreadsheet in multiple tabs or have the same spreadsheet opened in different places from the same user account. We allow up to 50 concurrent users to collaborate on a spreadsheet. Beyond that, users will be presented with a read-only view of the spreadsheet.

Improved Collaboration Experience

Spreadsheets Get Auto-Saved

We have removed the Save button and now your spreadsheet will be auto saved, every time you make a change to your document. You now don't have to worry about saving your content manually and can work on your spreadsheet uninterrupted.

Spreadsheets Get Auto-Saved

Enhanced Paste Options

You now have different options while pasting like paste the values alone (without the formulas) or paste the formats alone, transpose the range, etc.

Enhanced Paste Options

Type Ahead (Auto Suggestion)

As you type in your cells, unique matching values from the same column in the current table will be shown automatically and you can either accept the auto-completion or ignore it and continue typing. This is quite useful when you have a table with repeatable values in a column. This feature enables the user to input content quickly.

Type Ahead (Auto Suggestion)

Collaboration Notification: See Who is Editing the Presentation

Co-authoring a presentation has always been easy and effective with simple file sharing, real-time edit views and live chat functionality. This update, we are making it even better with the live edit notifications. You will now be able to see who is editing the presentation and exactly where they are working in a document. A part of the content will be highlighted and marked with the name of the person who is currently editing the presentation.

Collaboration Notification: See who is Editing the Presentation

Align Objects Precisely With Smart Guides

Aligning objects on a slide just got easy with smart guides. Smart guides are the dotted lines that appear default, when you try to position an object on a slide. The smart guides will come in handy when you are aligning multiple objects in a context, for instance; while creating flowcharts and diagrams. You can also extend the usage of smart guides to images, text boxes and media files.

Align Objects Precisely with Smart Guides