## Zoho Invoice — Product, features, payments, integrations, solutions, and help Index

Access the complete documentation index at:
https://www.zoho.com/de/invoice/llms.txt

Use this file to discover all available documentation pages before proceeding.

[Back to Expenses Overview](/de/invoice/help/expense/index.html)

# Recording Expenses

If the Expenses module is not available by default in the left sidebar, you’ll have to enable it in the _Preferences_. To do this:

*   Go to **Settings** from the top-right corner of the page.
*   Select **General Preferences**.
*   Mark _Expenses_ under _Select the modules you would like to enable_.
*   Click **Save** at the bottom of the page.

## Creating an expense

*   Click the **+** icon beside the **Expenses** module on the left sidebar. 
*   Enter the date on which the expense incurred in the **Date** field.
*   Choose the category the expense falls under. Click the **Itemize** option if you need to record expense of various categories as a single expense.

![Expense creation](/invoice/help/images/expense/new-expense.png)

*   Enter the expense amount in the **Amount** field.
    
*   Choose the **Customer Name** if you’re recording an expense incurred to a particular customer.  
    
*   Select the **Billable** check box, if you would be converting/adding this expense to an invoice.
    
*   You can also click a picture of the _expense receipt_ and upload it to Zoho Invoice. Click on the **Attach receipt** option inside an expense to do this. The receipt acts as a validation of the expense incurred.
    

All the expenses you record will show up on your Zoho Invoice dashboard. It would be in the form of a pie chart representing each category and all your expenses would be segregated accordingly.

![Expenses in dashboard](/invoice/help/images/expense/piechart-of-expense.png)

When you want to review the financial health of your company, a detailed assessment of your expenses is required and this is provided for you in the form of comprehensive **[expense reports](/de/invoice/help/expense/expense-reports.html)**.

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## Editing an Expense

To edit an existing expense, click on the **pencil** icon in the top left corner (as highlighted in the image below)

![Edit Expense](/invoice/help/images/expense/edit-expense.png)

Now, go ahead and modify the expense details as required before saving the changes. The expense is edited accordingly.

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## Recording a Mileage expense

Zoho Invoice allows you to record your organization’s mileage expense. Let’s take an example where you or one of your employees had to go on a business trip. If you would like to record the expense towards your trip for your accounting purposes, you can do so by recording the mileage expenses by selecting the **Default Account** as **Fuel/Mileage Expenses**.

To record a mileage expense,

*   Click the **+** icon beside the **Expense** module on the left side bar.
    
*   Tap on the tab named **Record Mileage**.   
    
*   Choose the category under which this expense usually falls.
    
*   Select the default unit and the mileage rates and click the **Save** button. 
    

**Insight:** When you enter the mileage expense for the first time, a dialogue box opens up where you will be entering the above mentioned details. Once you’re done, these settings will be saved for the future use.

*   Enter the date on which the expense was made.
    
*   Choose the employee’s name from the drop down. This is the person who submits this expense.
    
*   Select the **Distance traveled** option and fill the Distance field. If you wish to calculate your distance traveled based on the odometer reading, select the **Odometer reading** option.
    
*   If you’ve chosen the **Odometer reading** option, enter the start reading and end reading from the odometer and the distance traveled will be calculated automatically.
    

*   If your mileage expense involves tax, pick one from the drop-down.
    
*   Choose a customer and check on the **Billable** option to bill the expense to your customer. This will allow you to create an invoice from the mileage expense.
    
*   Click **Save** to save your newly recorded mileage expense.
    

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## Recording expenses for projects

Expenses incurred while working on a project can be recorded as well! You can choose to record this within the timesheet module itself or you can do it in the Expense module.

#### To record from the Timesheets module:

Go to the respective project, click on the **New Transaction** drop down and choose **Create Expense**.

![Record expense from timesheet](/invoice/help/images/expense/from-timesheet.png)

#### To record from the Expense module:

*   Go to the expense creation page by clicking on the **+** icon beside the **Expenses** module.
*   Give in all the details and when you choose the customer, a field named **Projects** appears in which you can choose the project to which you are raising the expense. 
*   Hit the **Save** button when you’re done.

![Record expense from Expense](/invoice/help/images/expense/from-expense-modul.png)

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## Adding Expenses in Bulk

Zoho Invoice allows you to add expenses in bulk.

**Scenario:** Charles wants to record all his expenses together at the same time rather than making a separate entry for each of them. He chooses to make use of the **Bulk Add Expenses** option to achieve his requirement and to save time.

If you would like to do the same, please follow the steps mentioned below:

*   Click the **+** icon beside the Expenses module on the left sidebar or press **c+x** together.
*   Tap the **Bulk Add Expenses** tab.
*   Enter the date of the expense.
*   Choose a category under which the expense falls.
*   Give the total amount of the expense. 
*   If you would like to add a description for the expenses, do it in the **NOTES** section.
*   Choose the customer if the expense is being recorded for a customer.
*   Select a project if the expense is associated to that project.
*   Select the **BILLABLE** check box if this expense will be converted to an invoice.
*   Click the **Save** button when you’re completely done.

![Bulk Add Expenses](/invoice/help/images/expense/bulk-add-option.png)

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## Importing Of Expenses

Zoho Invoice has an option to import your existing expenses into the system.

**Scenario:** Charles has got a lot of expenses recorded outside Zoho Invoice. He wants to input all of them into the system at one go without creating each of them.

In such cases, you can make use of the import option.

*   Click the **Expenses** module on the left sidebar.
*   Click the **hamburger** icon (next to **gear** icon) on the top right corner and select **Import Expenses**.

![Import Expenses](/invoice/help/images/expense/import-expense.png)

*   Choose the file that needs to be imported. This file can be in TSV/CSV/XLS format.
*   Match the fields in Zoho Invoice with the fields in your file and hit the Next button.
*   If all the fields match perfectly, the system would show a message saying the same, after which you can click the **Import** button to finish the process.
*   In case there is any mismatch, the system would notify you with a message. You can go back and match the file or you can make changes in the file and import it again.