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Vital DFx - Vital Insurance CRM

The Vital Insurance CRM is developed for the Wholesale or Retail Insurance Agency operation. It provides a complete system for the Insurance Agency to operate in a team environment, and to transact and manage its business.

The system is designed around a number of related modules that cover processes from Lead development, through Quoting, and into ongoing Policy management and renewal. These modules allow the team to work together to collect necessary data about an Account and its Exposures so that they can develop Coverage options. Then it allows the team to submit Request for Bids from Vendors to collect insurance pricing and terms. The Bids are assembled into Quotes for a Coverage which are presented to the Account for selection. Once the Account selects the Coverage, a Sales Order is generated for Policy processing. Upon Policy generation an Invoice is delivered to the Account. This manages the Funds and document signature process needed to complete the Binding Requirements.

Vital Insurance CRM provides:

  • Real-Time Dashboard control of ALL aspects of Agency Operations. Dashboards configurable based upon the users role.
  • Shared access to all information for every member of the operation. Together users build an on-line file for Leads, Accounts, Policies, Actions, etc... Shared access includes Email access through Zoho CRM Mail Integration
  • Defined procedures for each of key processes of the organization - Lead Development - Quoting - Policy Binding - Accounts/Renewals - Tasks. This simplifies Staff cross training and work load substitution.

For additional information please visit our website

To contact us, please email or call 1-408-427-5500.

Insurance CRM Module Descriptions

LeadDetails about a potential Account, Contact and Policy. The Lead module controls the information and process of developing new accounts.
AccountA Company or a Household which may purchase or currently owns a Policy that you would like to track.
ContactPeople that are a part of an Account and are named in a Policy, or are a key part of thePolicy purchase decision process.
ExposureThe description of the item requiring Coverage (i.e. Location, Vehicle, or type ofBusiness)
CoverageA package of Limits quoted to indemnify a the kind Exposure.
PolicyThe package of Coverages owned by an Account.
RFB (Request for Bid)A package of Coverages submitted to a Vendor to Bid.
BidPricing and Terms provided by a Vendor, in response to an RFB, for a definedCoverage.
QuoteA list of potential Coverages with Bids that an Account may select to be included in aPolicy.
Sales OrderA list of Coverages selected for processing into a Policy.
InvoiceA list of Funds and Coverage Binding Requirements needed to complete the Policycontract.
DashboardA pictorial representation of your custom report data, which gives a real-time snapshot of your organization's key metrics.
ReportPresentation of data or records for various modules as per requirement.
ForecastAn estimate of future business closure and revenue based upon up to the minute activity with the Agency.
CalendarA list or register of events to track the daily activities pertaining to different modules within business operations
Activities (Task)A piece of work required to be done within a specific time frame.
Activities (Event)Any activity that happens at a specified time and place.
VendorThe companies your Agency submits RFBs to in order to receive Bids for Coverage.
CampaignA marketing process which is planned, executed, distributed and analyzed.

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