Send email notification on a form action
The Send Email action can be used to send email notifications when there is an activity in a form.
For example, you can invoke a send email action when a new record is successfully added to the database.
To configure an email notification:
- Click the Add New Action block. The Add New Action window will slide in from the right.
- Zoho Creator executes the action for all records by default whenever there is an activity on the form. You can run the action for selected records by setting criteria. Refer to the Set criteria page to learn more about setting criteria in a workflow.
- Choose the Notification action type.
- Select the Send Email action from the list.
- You can configure the email notification in the Send Email window.
- Specify the From/To address. You can also assign the admin/login user email addresses as the From address. To do this, mouse over the From/To address field and select the Zoho variable from the list.
- zoho.adminuserid assigns the email address of the admin user
- zoho.loginuserid assigns the email address of the login user
- Specify the subject and notification message. Insert Form field values dynamically in the Message field by selecting the required variable under the Insert Fields drop-down in the Message editor.
- Select the check box Include User Submitted Data to send the Form data in the email message. If Include User Submitted Data is selected, the record templates created for the Form will be displayed as a list below this option. You can select the required template and choose to send it as an inline content or as PDF attachments. If you have not created any custom record templates, use the Default Template to display the Form data in a simple table format.
- Choose the Content Type.
- Click Save.
- Click Done in the top-right corner of the screen.