Are contracts slowing down your employee onboarding? Not anymore!
Templates and clause library
The templates and clause library in Zoho Contracts allows HR teams to use pre-defined templates or create their own custom templates for NDAs and other employee contracts. In the clause library, they can add multiple languages to the same clause rather than duplicate templates for minor tweaks. This allows HR teams to easily author contracts while ensuring language consistency and reducing legal dependency.
Built-in document editor
With custom branding, rich formatting options, real-time collaboration capabilities, and advanced document assembly, Zoho Contract enables HR teams to simplify their contract authoring process. Collaboration and peer-review helps minimize potential contract risks and facilitate smoother employee onboarding.
Automated approval workflows
HR teams can set up automated approval workflows for critical contract types, eliminating the need to manually send individual approval requests.They can configure both sequential and parallel approval workflows.
Digital signatures
Eliminate endless email, print, and fax cycles during contract execution with our built-in e-signature capability. HR teams can specify the contract execution and effective date in contracts and secure legally binding digital signatures from employees in minutes.
Central repository
Zoho Contracts features a central repository that stores all of your contracts in one location. With advanced filtering and search options, HR teams can quickly locate contracts and access critical contract information whenever needed.
Foster strong employee relationships from hire to retire
Obligation management
The contextual obligation module in Zoho Contracts allows HR teams to add obligations at the individual contract level, assign them to stakeholders, and track progress. A classic example is background verification (BGV): Whenever an offer letter is rolled out for signature, a BGV obligation can be added and assigned to the respective owner. Monitoring the real-time progress of obligations improves accountability and mitigates risks.
Automated reminders and smart letters
Stay ahead of upcoming contract renewals and better manage contract hires with automated in-app notifications and email alerts. During renewals, amendments, or terminations, smart letter templates capture past information and current changes related to an employee’s agreement. This expedites post-contract management by minimizing the need for human interventions.
Analytics and reports
With more than 35 standard reports, Zoho Contracts helps HR teams glean strategic insights across various aspects of HR contract management. The clause-based reports enable HR teams to quickly locate all contracts with a specific clause, do an impact study, and expedite the amendment process. This helps ensure ongoing compliance with ever-changing labor laws, regulations, and company policies.
Data protection
Prioritize privacy and keep confidential employee information safe and secure. Our data-protection settings enable HR teams to stop processing employees' personal data and anonymize it on demand. Also, admins can restrict non-admins from downloading or exporting data from the system.