From chaos to clarity: How Alysian achieved total visibility and efficiency with Zoho Contracts
As Alysian continued to scale its advisory services for leading private equity firms, managing complex consulting agreements and vendor contracts became increasingly difficult. To maintain speed and precision in their services, Alysian looked to move away from a fragmented manual process to a centralized automated system. Read on to see how Alysian leveraged Zoho Contracts to gain full visibility, reduce administrative overhead, and strengthen compliance.
About the company
Alysian is a London-based boutique IT and digital advisory firm dedicated to technology-enabled value creation for private equity firms and their global portfolio companies.
The challenges
Fragmented, manual process
Before Zoho Contracts, Alysian's contract management process was fragmented. The team relied on shared drives, email threads, and spreadsheets to track versions and approvals. This lack of a centralized, automated system led to version control issues, lost documents, and delayed turnaround times.
Increasing administrative burden
In the fast-paced world of private equity, timing is everything. However, Alysian's manual processes were creating bottlenecks for the company. Hours were spent by team members chasing signatures or verifying specific terms. Without a central tracking system in place, tracking and managing contractual obligations or preparing for renewals required significant manual effort. This increased the risk of missed deadlines and overlooked details.
“Before we started using Zoho Contracts, our contract management process was chaotic and inefficient. We relied on a mix of shared drives, emails, and spreadsheets to track versions and approvals. It was messy — documents would get lost, versions would get confused, and we often spent hours chasing signatures or verifying terms manually."
The solution
A centralized and automated contract lifecycle
Alysian has noticed significant changes to their contract management process since implementing Zoho Contracts. The software serves as the single source of truth for Alysian, enabling all their drafting, approvals, signatures, and renewals to happen in one place. With this centralization, the team has eliminated the need for manual spreadsheets, email threads, and handoffs.
AI-assisted intelligence and workflows
To reduce the risk of manual errors during contract drafting, Alysian's team leveraged the built-in templates and automated approval workflows offered by Zoho Contracts.
What stood out for the team is the AI-assisted clause detection capability of the product. The feature served as a safety net, helping Alysian's team identify inconsistencies and catch potential issues during the drafting phase. This ensures issues were addressed before they could impact client operations.
Streamlined milestone tracking
The extensive obligations management module and automated reminders and notifications for renewals offered by Zoho Contracts streamlined their post execution process. This helped them proactively mitigate risks, reduce oversight, and keep up with the high compliance standards expected by clients in the private equity industry.
"Zoho Contracts has helped us centralize, automate, and streamline the entire contract lifecycle. What used to be a frustrating and time-consuming process is now sharp, efficient, and reliable. It has made a real impact on how we operate day to day."
Benefits and ROI
The implementation of Zoho Contracts is a significant step forward for Alysian’s contract operations. The immediate benefit for Alysian has been the recovery of countless hours previously lost to manual follow-ups and administrative overhead. By standardizing their process through predefined templates and consistent approval workflows, streamlining milestone and obligation tracking, and leveraging AI for clause detection, the team has improved their turnaround times and compliance. Ultimately, Zoho Contracts has ensured Alysian's contract management process is streamlined and hassle-free so the team could focus more on the advisory services they provide to their clients
Looking forward
With Zoho Contracts at the core of its contract management operations, Alysian is better equipped to scale globally. By replacing manual processes with automated workflows, the firm now benefits from centralized visibility, standardized approvals, and proactive obligation management. It can now focus on delivering value to its private equity clients, confident that its internal processes are reliable and built to scale.