Integration with Zapier

Zapier is a third-party automation service that helps to connect different web applications. It automates the flow of information from one web app to the other. You can now use Zapier to connect Zoho Calendar with other applications around the web. Connect your Zoho Calendar account with Zapier, set up your own Zap to build a new workflow, and automate the connection between two apps.

You can link your account with the pre-built zaps, or set up your zap to create a new workflow and automate the link between two apps.

Zap- A Zap is an automated workflow connecting your apps and services. Each Zap comprises a trigger and one or more actions.
Example: You can set up a Zap to create a new event in the Zoho calendar, whenever you receive a new email to your 'Meetings' folder. On the contrary, you can also set up a zap to create a note in Evernote, whenever a new event is created.

Supported Triggers-

Triggers- A trigger is an event that starts a Zap. For example, if you want to create a new event in your Zoho calendar each time you receive an email in your 'meeting' folder, the trigger is 'new email in meetings folder'.

  • Calendar Created-Triggers when a new calendar is created.
  • Calendar Updated- Triggers when an existing calendar is updated.
  • Calendar Deleted - Triggers when a calendar is deleted.
  • Calendar Shared - Triggers when a Calendar is shared.
  • Event Created- Triggers when an event is created.
  • Event Updated- Triggers when an event is updated.
  • Deleted Event- Triggers when an event is deleted.

Supported actions-

Actions- An action is an event a Zap performs after it is triggered. For example, in the above example, the action is 'create an event'.

  • Create Calendar- Creates a new Calendar.
  • Create New Event - Creates a new event.
  • Update Event- Updates an event.
  • Deletes Event- Deletes an event.
  • Quick Event - Create an event from a piece of text.

Getting started with Zoho Calendar in Zapier

Sign up for a free Zapier account if you don't have one. Once you create and link your Zoho Calendar account with Zapier, you can create or use prebuilt Zaps from Zapier. Once you sign up, you can navigate to the Zoho Calemdar's zap book page to use the pre-built Zaps to help you get started with. Some of the prebuilt Zaps that are available are:

Google Apps


Microsoft Apps










Creating your own Zap using Zoho Calendar

Once you connect your Zoho Calendar account with Zapier, you can create your own Zaps to link Zoho Calendar with other apps. You can use Zoho Calendar as the trigger app or as the action app.

Configuring Zoho Calendar as Trigger

  1. Log in to your Zapier account. If you don't have one yet, you can sign up for Zapier for free.
  2. Click 'Create Zap' on top of the page.
  3. Select the Trigger app. To use Zoho Calendar as a trigger. In the search field, type Zoho Calendar and select the app.
  4. In the events field, select the trigger you'd like to use for the Zap, from the listing.
  5. If you had not connected your Zoho Calendar account with Zapier earlier, click Connect a new account from the drop-down box.
  6. Choose the region where your Zoho Calendar account is hosted. You can find this from the URL on the browser once you're logged into Zoho Calendar.
  7. Authorize Zapier to access your Zoho Calendar data. This will connect your Zapier account with your Zoho Calendar account with the required permissions. Click Accept.
  8. Now that you've authorized, click Continue.
  9. Click the 'Test trigger' option to confirm that the correct account is connected and your trigger is set up correctly.
  10. You can then proceed to set up an action with a different application.

Configuring Zoho Calendar as Action

  1. Click 'Create Zap' on top of the page.
  2. Configure the app of your choice as the trigger and set the trigger.
  3. To use Zoho Calendar as an action, in the apps box, type Zoho Calendar and select the app.
  4. In the events field, select the action you'd like to use for the Zap, from the listing.
  5. Choose from the already connected Zoho Calendar accounts or connect a new account using steps 5-7 from the previous section.
  6. Set up the action by entering the necessary details, and selecting 'Continue'.
  7. Click 'Test action' to test the action that you have set.
  8. Once done, click on Publish.


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