Zoho ToDo Sync

    Zoho Mail Suite comes with Zoho ToDo application that helps you create and assign tasks to your colleagues/ team members. Using ToDo, you can manage deadlines in your team/ organization to improve productivity.  Tasks can be created personally or can be added to particular groups inside your organization. 

    You can create tasks on Zoho ToDo and sync them with your Zoho Calendar using the two-way sync feature. This helps you keep a track of your tasks while you are managing other events from the calendar. Once you have synced Zoho ToDo with Zoho Calendar, your calendar will be updated every time a personal task is created.

    Set up Zoho ToDo sync

    Follow the steps given below to set up ToDo sync:

    1. Log in to Zoho Calendar.
    2. Go to Settings > App Calendars.
    3. Click on Zoho ToDo from the list.
      Sync Task
    4. Click Sync now to start syncing your tasks.
    5. Once the sync is completed, the Turn off sync button shows up.

    Refresh your calendar and view your tasks updated in the calendar.

    If you create a personal task, then it will be updated in the primary calendar in Zoho Calendar.

    Note

    Only your Personal Tasks will be synced. The tasks created in your groups will not be synced.

    Steps to stop synchronization of Zoho ToDo

    1. Log in to Zoho Calendar.
    2. Go to Settings > App Calendars.
    3. Click on Zoho ToDo from the list.
      Turn off sync
    4. Click the Turn off sync button.

    Your Zoho ToDo will now stop synchronizing with your Zoho Calendar and all tasks created by you will be removed from the calendar.

    Sync Zoho ToDo Using CalDAV

    You can sync Zoho ToDo with external calendar applications (other than Zoho Calendar) using CalDAV sync. Once synced, all tasks created in Zoho ToDo will appear in your external calendar, helping you plan meetings and events without scheduling conflicts.
    CalDAV sync can be set up using the following methods:

    Note

    To configure CalDAV sync for your Zoho ToDo Calendar, navigate to Synchronize > CalDAV > App Calendars and select Zoho Tasks from the list.
    CalDAV sync for Zoho ToDo

    CalDAV sync using URL

    This method is required only for specific third-party clients such as Thunderbird Lightning, Gnome's Evolution Calendar, and similar applications that support CalDAV sync using a URL.

    Steps to fetch the CalDAV URL

    1. Log in to your Zoho Calendar account.
    2. Navigate to Tasks under APP CALENDARS in the left pane.
    3. Right click or select More options icon next to Tasks.
    4. Click Edit to open the Settings page and select Zoho ToDo.
    5. Alternatively, you can navigate to Calendar > Settings > App Calendars > Zoho ToDo > Tasks.
    6. In the Integrate Calendar section, copy the CalDAV URL link available using the copy icon.
      Copy CalDAV URL

    Use this URL in your external application to complete the sync.

    Note

    Refer to our help page for more information on CalDAV sync using a URL with external clients such as Thunderbird Lightning and Gnome's Evolution Calendar.

    CalDAV sync using accounts

    This method can be used to sync Apple Calendar on devices such as iPhone, MacBook, and iPad with Zoho Calendar. Similarly, other account-based CalDAV clients, such as eM Client, can be synced by adding your CalDAV account. 

    Refer to our help page for detailed steps to configure CalDAV sync on iPhone, iPad, and eM Client.

    Steps to view tasks on Apple devices

    1. Configure your Zoho account in Apple Calendar.
    2. Open the Reminders app on your device.
      Reminder app
    3. Your Zoho ToDo tasks will appear as separate reminder lists.
    4. Tasks created in Zoho ToDo will automatically sync to the Reminders app.
      Zoho Tasks

    Note

    • Zoho ToDo sync using CalDAV is a one-way (read-only) sync. Tasks can only be viewed and cannot be edited from your device.
    • Turn on the Reminders toggle to sync and view all tasks created in Zoho ToDo on your device.
      Enable toggle

    Add Tasks to Zoho ToDo from Zoho Calendar

    You can add tasks directly to Zoho ToDo from Zoho Calendar, once you have synced both apps. After synchronization, Zoho ToDo will be added under App Calendars. 

    The tasks you create in Zoho Calendar will be displayed in the calendar grid based on their start and due dates and times.

    Steps to add a task to Zoho ToDo

    1. Create a new event or click on the calendar grid to Quick add an event and click on More options to open the Create Event window.
    2. To add this event to Zoho ToDo, click on the Calendar field drop-down and select Tasks.
    3. Enter the task title, start date and time, due date and time, priority, status, and a brief description of the task.
    4. Set a reminder for the task by selecting Add reminder and customize your reminder notifications.
    5. Click the + icon next to Subtasks to add subtasks to a task.
    6. Fill in the title, Due date, Priority, and Description of the subtasks.
    7. You can click the Delete icon next to the subtask to remove the subtask.
    8. Click on Save to create the task in your Zoho ToDo calendar.

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