Sharing and Permissions

Sharing and Permissions

Calendars in Zoho Calendar can be shared with individuals and groups. After creating a calendar and adding events to it, you can make the calendar public and include various access permissions to the calendar, after which one can simply view the free/busy schedule of the calendar or view the events added to the calendar or even make changes to the event and manage the calendar on the owner's behalf. 

URL sharing:​

Calendar sharing can be done by using the calendar URL. Every calendar added on Zoho Calendar under "My Calendars" is assigned with a unique calendar URL. If you have made your calendar public, then a public address is generated for the calendar in both iCal and HTML format. To generate a private iCal/HTML URL address for your calendar, the calendar should be made private. Using the iCal URL, you can import your Zoho Calendar to other calendar applications and the HTML URL is used to embed your Zoho Calendar to your websites/blogs. You can also use the Mail to option to mail this calendar to users and with the link to option you can link the calendar on your website. 

Sharing calendars with Zoho users:

Zoho Calendar allows you to share your calendars with users who own a Zoho account. Instead of sharing the calendar individually, you can enter the group name that is created for the users in Zoho to share the calendar. This allows all the members in the particular group to view the particular calendar or make changes to the calendar depending on the access permission granted. 

Embedding calendars in wikis/blogs/websites:

Embedding your calendar to your website might be necessary when you want people to know about your schedule. If you want to embed a specific calendar that you have created on Zoho Calendar with your website or blog, first you have to make your calendar public. The HTML code to embed the calendar will be available in the calendar details. Using this HTML code, you can add the calendar to your wikis/blog/websites.

Free/Busy sharing:​

The Free/Busy sharing feature helps you figure out the best schedule to host an event. You can enable Free/Busy sharing for every calendar separately. If you have enabled Free/Busy sharing for a specific calendar, only the events from that particular calendar will be considered for Free/Busy status. You can also check for the Free/Busy status of the attendees while hosting an event.

Appointment scheduling:

In Zoho Calendar, you can create a calendar, make it public and use it for Appointment scheduling. Appointment Scheduling can be used by anyone who wants to embed an appointment form on their website or blog, through which the users can request for an appointment. By sharing this, the users can take a look at your free/busy schedule and fill out the appointment form. A request will be sent to you for your approval. Upon approval, a notification will be sent to the user. You can make use of the Web API for event requisition or use the HTML snippet to embed the appointment scheduling form in your website/blog.

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