Sharing and Permissions

Sharing and Permissions

Calendars in Zoho Calendar can be shared with individuals and groups. After creating a calendar and adding events to it, you can make the calendar public and include various access permissions to the calendar, after which one can simply view the free/busy schedule of the calendar or view the events added to the calendar or even make changes to the event and manage the calendar on the owner's behalf. 

URL sharing:​

Calendar sharing can be done by using the calendar URL. Every calendar added on Zoho Calendar under "My Calendars" is assigned with a unique calendar URL. If you have made your calendar public, then a public address is generated for the calendar in both iCal and HTML format. To generate a private iCal/HTML URL address for your calendar, the calendar should be made private. Using the iCal URL, you can import your Zoho Calendar to other calendar applications and the HTML URL is used to embed your Zoho Calendar to your websites/blogs. 

Sharing calendars within an organization:

Zoho Calendar allows you to share your calendars within a particular group or organization. Instead of sharing the calendar individually, you can enter the group name that is created under your organization to share the calendar. This allows all the members in the particular group to view the particular calendar or make changes to the calendar depending on the access permission granted. 

Embedding calendars in wikis/blogs/websites:

Embedding your calendar to your website might be necessary when you want people to know about your schedule. If you want to embed a specific calendar that you have created on Zoho Calendar with your website or blog, first you have to make your calendar public. The HTML code to embed the calendar will be available in the calendar details. Using this HTML code, you can add the calendar to your wikis/blog/websites.

Free/Busy sharing:​

The Free/Busy sharing feature helps you figure out the best schedule to host an event. You can enable Free/Busy sharing for every calendar separately. If you have enabled Free/Busy sharing for a specific calendar, only the events from that particular calendar will be considered for Free/Busy status. You can also check for the Free/Busy status of the attendees while hosting an event.

Appointment scheduling:

Most doctors/physios/psychiatrists would require appointments to address their patients. In Zoho Calendar, you can create a calendar, make it public and use it for Appointment scheduling. The "Event Requisition" feature helps you share your calendar in your website or blog. By sharing this, the visitors can take a look at your free/busy schedule and request an appointment with you. You can make use of the Web API for event requisition or use the HTML snippet to embed the calendar in your website/blog.

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