Help documentation

Currencies

In case your organization sells products or provides services to customer from different countries, you can add those currencies and exchange rates you deal with, to your Zoho Books account.


Adding New Currency

To add a new currency, follow these steps:

Add new currency


Edit Currency and Adding Exchange Rate

You can edit the currency by simply clicking on the desired currency row and make changes on the Edit currency pop up screen. For every currency you add, you have to provide an exchange rate for your base currency for calculation purpose. These exchange rates for each currency have to be added manually to your Zoho Books accounts at periodic times. Updated exchange rate entries will help in accurate calculation of currency gain or loss.

To update exchange rate for a currency, follow these steps

Adding exchange rate


View Exchange Rates

To view a list of past exchange rates entered for a specific currency, click on the Settings icon found on the top right hand side corner of the screen and click on More Settings. Click on Currencies. Scroll over the desired currency row and click on the view exchange rates button that appears.

This can be a good synopsis on the exchange rate fluctuations. You can also add a new exchange rate or delete an existing rate from this page as well.

View Exchange rates

Please Note:

  • You cannot delete your base currency. You can change your base currency only if there are no transactions in your Zoho Books account (see: below illustration)

Importing Exchange Rates

You can also import exchange rate instead of manually entering them. To import exchange rates, click on the Gear icon found on the top right hand side corner of the screen and click on More Settings. Click on Currencies. Simply click on the Gear icon on the right corner and select Import Ex. Rate from the drop-down. Then, select a valid CSV or a TSV file to import it.

To import your Exchange Rates CSV or TSV file follow these steps.

Exchange rates - Select file

Exchange rates - Map field

Currency - Import preview

Please Note:

  • You have the option to download a sample file to compare it to the file you are importing to ensure that the import is quick and efficient. Click on Sample file to download it to your computer.

Exporting Exchange Rate

To export Exchange Rate, click on the Gear icon found on the top right hand side corner of the screen and click on More Settings. Click on Currencies. Simply click on the Gear icon on the right corner and select Export Ex. Rate from the drop-down. Select either a CSV or XLS file format while exporting the file.

Currency - Export


Fetch Exchange Rates Automatically

Zoho Books allows you to automatically fetch the exchange rates for all the currencies that have been added in your organisation. The exchange rate will be fetched in real-time from our service provider Open Exchange Rates with respect to the base currency of your organization. They provide real-time exchange rates for more than 165 world currencies.

Follow the steps below to enable this feature:

If you wish to disable this feature at any point of time, go to the Currencies section again and click on the Disable exchange rate feeds button.

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