Online booking software for event venues

Whether you rent out conference halls, meeting rooms, convention centers, or other event spaces, a reliable booking solution is essential for keeping your availability accurate. With an AI-powered setup, Zoho Bookings ensures everything—from keeping up with dates to collecting payments—runs smoothly.

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Make venue booking easy

Custom booking pages

Share or embed individual booking pages for each venue, whether it's a banquet hall, meeting room, or outdoor space. Every page is customizable, so you can add your logo, welcome text, images, and custom URLs to help each space stand out.

Online payments

Get paid right away. Choose from a range of popular payment gateways and collect fees in full or as deposits. You can even require prepayments for reservations to make sure you only attract serious clients.

Make venue booking easy

Why do event spaces need booking software?

Event coordinators manage complex operations: hiring staff, choosing vendors, and ensuring seamless experiences for organizers and attendees. Scheduling software takes all these hassles out of your event scheduling by automating reservations, optimizing resource allocation, and ensuring seamless coordination. If you find your business facing any of the below challenges, then it’s time to explore Zoho Bookings.

  • Customers find it difficult to check availability, leading to delays and frustration.
  • Meeting rooms, AV equipment, and other resources are underutilized or not used at all.
  • Manually charging by the hour or session is time consuming and prone to errors.
  • Without proper policies, cancellations leave rooms unused and impact revenue.
  • Scheduling conflicts cause miscommunication between event planners, vendors, and on-site teams.
Why do event spaces need booking software

Collect bookings for venues with Zoho Bookings

  • Conference rooms
  • Exhibition halls
  • Seminar spaces
  • Banquet halls
  • Auditoriums
  • AV equipment rentals
  • Booth space reservations
  • Corporate meetings
  • Workshops
  • Training sessions
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Stress-free event booking software

01

Flexible hall and room booking

Let clients book specific rooms and resources or let the system assign them based on availability using round-robin scheduling.

02

AI-powered setup

Get started by having AI automatically set up your Bookings dashboard. Bookings' AI contextually customizes your labels for staff, resources, and appointment types.

03

Limit bookings

Set a maximum for meeting or event space reservations to avoid spam or overbooking.

04

Dynamic pricing

Charge clients based on duration with hourly, half-day, or full-day pricing. Ensure transparent billing with automatic invoicing and payment collection.

05

Calendar synchronization

Avoid conflicts with seamless calendar integration. Sync bookings with your Google, Outlook, or Zoho Calendar to stay updated on reservations.

06

Integrated payment processing

Collect full, partial, and advance payments up front with integrated payment gateways. Offer multiple payment options for a hassle-free booking experience.

07

Buffer time between events

Schedule prep and cleanup time between bookings to keep your event space in top condition.

08

CRM integration

Track client and appointment history and revenue insights with your existing CRM tools.

From trade shows to corporate meetings, keep every event organized

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Frequently Asked Questions

1. How does resource or event booking work for venues?

Zoho Bookings allows you to list and rent out various event space resources like meeting rooms, AV equipment, and exhibition spaces. Customers can select a resource, pick a time slot, and confirm their booking.

2. Can I offer different pricing based on booking duration?

Yes! You can set up duration-based pricing so rental rates automatically adjust based on the length of the booking. This makes it easy to charge by the hour, half-day, or full-day.

3. Can I limit how far in advance customers can book resources?

Absolutely! You can define a booking window, restricting how soon or how far in advance customers can make reservations.

4. Can customers book recurring events at my event venue?

Yes! Zoho Bookings allows customers to schedule recurring bookings—whether it’s a weekly conference, a monthly trade show, or a quarterly seminar.

5. Do I need a separate license for each resource?

Resources are available as an add-on with Zoho Bookings’ premium plan. You can purchase them based on your needs, just like staff licenses.

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