## Documentation Index

Access the complete documentation index at:
https://www.zoho.com/bh/books/kb/llms.txt

Use this file to discover all available documentation pages before proceeding.

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# How can I record a loan given to an employee/business?

There might be cases where you would have given a loan to one of your employees or to another business. To record such transactions in Zoho Books, you must first create an account to record your loan. Here’s how:

*   Go to the _Accountant_ module on the left sidebar and select **Chart of Accounts**.
*   Click **\+ New Account** on the top right corner of the page.
*   On the _Create Account_ page, enter a suitable **Account Name** (say _Asset Loans_).
*   Select **Other Current Asset** as the account type from the _Account Type_ dropdown.
*   Enter the **Account Code** and write a short description for the account, if required.
*   Click **Save**.

![Create Asset Loans account](/books/kb/images/accountant/asset-loans-account.png)

Next, to record the loan given as an expense:

*   Go to the _Purchases_ module on the left sidebar and select **Expenses**.
*   Click **\+ New** on the top right corner of the page.
*   Select **Expense Account** (_Asset Loans_ in this case).
*   Click the dropdown in the **Customer Name** field and select the employee or business receiving the loan.
*   Enter the other necessary details and click **Save**.

![Record the loan as an expense](/books/kb/images/accountant/record-expense.png)

If you’ve received a payment for the loan, you can record it in Zoho Books. Here’s how:

*   Go to the _Banking_ module on the left sidebar and select the account in which you received the money.
*   Click _Add Transaction_ on the top right corner of the page and select **Deposit From Other Accounts** under Money In.

![Select Deposit From Other Accounts under Money In](/books/kb/images/accountant/money-in-dropdown.png)

*   In the pane that appears, select the _From Account_ as **Asset Loans**.
*   Fill in the details of mandatory fields like _Date_\*,\* _Amount_\*,\* _and_ _From Account_\*.\*
*   Click the **Received From** dropdown and select the employee or business repaying the loan.
*   Click **Save**.

![Deposit From Other Accounts](/books/kb/images/accountant/deposit-from-other-accounts.png)

You can view the loan details by creating a custom report. Here’s how:

*   Go to the **Reports** module on the left sidebar.
*   Select the **Account Transactions** report in the _Accountant_ section.
*   On the _Account Transactions report_ page, click **Customize Report** in the top left corner of the page.
*   On the _Customize Report_ page
*   Click **\+ Add Filters** in the _Advanced Filters_ section of the _General_ tab.
*   Select **Account** from the _Select a field_ dropdown, **is in** from the _select a comparator_ dropdown, and **Asset Loans** from the _Select Account_ dropdown.

![Customize report](/books/kb/images/accountant/customize-report.png)

*   Go to the **Show/Hide Columns** tab.
*   Under the _Available Columns_ section, click the **+** button next to the **Contact** field to add it to the _Selected Columns_ section.

![Choose the required columns](/books/kb/images/accountant/choose-columns.png)

*   Click **Run Report**.

![Account Transaction report](/books/kb/images/accountant/account-transactions-report.png)

You can view the loan details like the amount given as a loan, the amount repaid, the name of the employee or business receiving the loan, etc.

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