Breaking down event management software into essentials

Often, ticketing and registration software are mistaken for event management software. However, modern EMS tools are holistic solutions that can house them along with other event management necessities in a single console. They often include the following:

  •  Event website builder
  •  Agenda builder
  •  Speaker management
  •  Sponsorship management
  •  Event promotion
  •  Registration and ticketing
  •  Attendee check-in
  •  Session management
  •  Attendee engagement
  •  Event analytics

Role of EMS in every stage of event management

Let's look at how event management software can assist you at each stage of your event:

Planning

Agenda builder

Schedule session line-ups before the event using the Agenda Builder.

Speaker management

Onboard speakers and guests and have their presentations readily available from their event console.

Agenda builder
Agenda builder
Speaker management

Coordinating  

Team management

Gather your team members, staff, volunteers, and others in one place and delegate tasks.

Website builder

Maintain an online presence for your event, spread the word, and bring attendees together with a richly branded website designed using our website builder.

Email campaigns

Communicate with people who might want to register or have already registered.

Pop-up notifications

Keep organizers and attendees on the same page by updating them on important event information.

Website builder
Website builder
Team management
Pop-up notifications
 

Executing  

Online and onsite registration

Direct targeted attendees to sign up to the event and buy tickets.

Attendee check-in

Validate and verify ticket passes to check in attendees at the event venue.

Session management

Broadcast interactive presentations to attendees and build engagement.

onsite registration
onsite registration
Attendee check-in
Session management

Analyzing  

Performance dashboard

Examine speaker performance, session engagement, costs, and event turnout to improve the next event.

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How does an organizer benefit from event management software?

 

Meticulous planning made easy

Event organizers are in charge of hundreds of tasks that require careful planning. With event management software, an organizer can worry less about checking off a to-do list and instead focus on creating memorable experiences for the attendees.

 

Event promotion that gathers an audience

Know who your event would serve best? Bring them all together by sending out targeted campaigns via social media and email. Measure the responses to your efforts to spread the word about your event to the right audience.

 

Communication that connects everyone

Events depend upon people and interaction. Bring your team together, communicate changes, make announcements, and keep everyone in the loop.

 

Stakeholder management on-the-go

Ensure things are in the right place by managing your speakers, sponsors, session location changes, and even guest introductions using a mobile app.

 

Event performance review

Get insights into how your event turned out. Measure your its success with metrics like attendee turnout ratio, event turnover, speaker feedback, session feedback, and many more.

Run your events smarter, better.

Zoho Backstage is an event management software that helps event planners run their events and conferences with greater efficiency and impact.

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