## Documentation Index

Access the complete documentation index at:
https://www.zoho.com/au/books/help/llms.txt

Use this file to discover all available documentation pages before proceeding.

# Purchase Orders Preferences

To configure preferences for the Purchase Orders module:

*   Go to **Settings** on the top right corner of the page.
*   Select **Purchase Orders** under _Purchases_.

## Preferences

From this page, you can configure the following preferences for your purchase orders:

### When do you want your Purchase Orders to be closed?

Choose when your purchase orders should be marked as closed:

*   **When a Purchase Receive is recorded:** The purchase order will be closed when a purchase receive is recorded against it.
*   **When a Bill is created:** The purchase order will be closed when a bill is created against it.
*   **When Receives and Bills are recorded:** The purchase order will be closed when both purchase receives and bills are recorded against it.

### Terms & Conditions

Enter the Terms and Conditions of your business to be displayed in your purchase orders.

### Notes

Enter any notes of your business that you want to display in your purchase orders.

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## Approvals

You can configure approvals for purchase orders. You can choose from **No Approval**, **Simple**, **Multi-Level**, and **Custom Approval** types based on your business requirements. Learn more about [Approvals](/au/books/help/transaction-approval/configure-approvals.html).

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## Fields

You can create new fields for the Purchase Orders module and assign different data types for each of them. Learn more about [Fields](/au/books/help/settings/customization/custom-fields.html).

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## Validation Rules

You can create rules to set restrictions on the data being recorded. Learn more about [Validation Rules](/au/books/help/settings/customization/validation-rules.html).

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## Buttons

You can create new buttons in the Purchase Orders module that either execute actions using deluge scripts or open external URLs when clicked. Learn more about [Buttons](/au/books/help/settings/customization/custom-buttons.html).

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## Related Lists

You can view data from both the app and third-party services with _Related Lists_, making it easy to cross-reference information from different sources. Learn more about [Related Lists](/au/books/help/settings/customization/related-lists.html).

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## Statuses

You can create statuses for purchase orders to track their progress through your workflow. Learn more about [Statuses](/au/books/help/settings/customization/custom-status.html).

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**Related**

*   [Overview - Purchase Orders](/)
*   [Basic Functions in Purchase Orders](/au/books/help/purchase-order/basic-functions.html)
*   [Functions in Purchase Orders](/au/books/help/purchase-order/functions.html)
*   [Manage Purchase Orders](/au/books/help/purchase-order/manage-po.html)
*   [Other Actions in Purchase Orders](/au/books/help/purchase-order/other-actions.html)